- General Information
- Software Installation Deadlines
- Availability Timeframe
- General Policies
- Additional Services
- Department Responsibility
Lab Reservations Required
- Ensure that you have reserved the Technology Enhanced Classroom (TEC) in which you plan to use the software. TEC lab reservations are done through the office of Academic Affairs by caling (773) 442-5420 or through the R25 website.
Software Installation Request Form Guidelines
- Review and understand all of the information required before submitting the Software Installation Request Form (SIRF).
- Be aware of the semester deadlines for submitting a software installation request.
- Involving UTS and SCS early on in this process will ensure a timely and successful deployment.
- Review the List of Installed Software. The software you are requesting may already be available to you.
- If you are requesting new software or an upgrade to existing software, you must consult with your Dean and Department Chair prior to submitting the request to SCS.
- To prevent software from becoming derelict, software is installed on a per semester basis. It is the instructor’s responsibility to keep the software installation(s) current. In the event of a software audit, submit a new Software Continuance Form to keep software installation(s) current. If a Software Continuance Form has not been submitted or an “Un-installation Preference” has not been indicated, the software may be removed after the semester of its intended use. Student Computing Services will send an email notification at the end of the semester regarding un-installations. Software deemed abandoned will be removed without notice.
- Requests submitted by anyone other than the faculty member intending to use the software for a course will not be processed.
Student Computing Services (SCS) will install course-related software and for use in the SCS Open Computer Labs and Technology Enhanced Classrooms (TEC). The software must be designed to run on Windows 10x64 or Mac OS X (10.14 or newer) as a restricted guest user. VMs or Windows Subsystem apps will not be permitted. Licensing does not permit demo-ware, trial-ware, shareware or personal use applications. Free software must conform to one of the known “Free Software” licenses listed in the SIRF.
All software installations on SCS lab computers and in SCS TEC classrooms are done by SCS staff only. Prior arrangements should be made with SCS to ensure successful deployment and operation of software.
Proof of licensing, installation media and license/supporting documentation are required for all software and must match the number of computers intending to run the software concurrently/per-seat and must accompany the SIRFs. No software will be installed that violates the software’s license, is end-of-life/out-of-support, is considered unstable (alpha, beta, release candidate), does not have an installer or is considered server software (FTP, HTTP(S), SQL, etc.).
To ensure availability at the start of a semester, the SIRF and accompanying software must be given to SCS according to the published deadlines.
SIRFs and the software to be installed for a course in a SCS lab or TEC must be turned in according to these dates in order to be available for the beginning of the upcoming semester.
Must be submitted no later than the last week of July.
Must be submitted no later than the last week of November.
Must be submitted no later than the last week of April.
- Review and be aware of the deadlines for submitting a SIRF.
- SIRFs received with complete and accurate information according to the deadline schedule will be available the first week of classes. Else they will be returned and not processed.
- For all summer sessions, submit a SIRF according to the deadline dates.
- SCS provides Standard Software in all SCS open computer labs and TEC classrooms in the following five areas: Productivity, Graphics, Communications, Internet, and Utilities. View the List of Existing Software in the SCS labs.
- Course-related software that accompanies student textbooks may be provided by the instructor to SCS for technical evaluation and installation. Software not directly part of or included with course texts must be approved by the dean before forwarding to SCS. To be installed, this software must be functionally different from existing software already installed and not cause any redundancies.
- Faculty will be contacted by SCS staff via email when the software has been deployed.
- SCS will not provide instructional support for the software being installed.
- Please provide your software on a CD or USB drive. SCS keeps a copy of this software with the SIRF. SCS does not download software from vendor/author websites.
- To prevent software from becoming derelict, software is installed on a per semester basis. It is the instructor’s responsibility to keep the Software Installation(s) current. To keep software installation(s) current, you may fill out a Continuance Form. If a continuance has not been requested or an “Un-installation Preference” has not been indicated, the software will be removed after the initial installation semester ends. SCS will send an email notification at the end of the semester regarding un-installations.
- UTS will facilitate University decisions to implement new software additions and upgrades.
- Incomplete forms and forms without accompanying software and licensing documentation cannot be processed and will be returned.
- SCS will contact the software vendor/author to determine software compatibility with existing SCS lab computers.
- In consultation with the instructor(s), SCS will also review, from a technical standpoint, the expected performance and resource requirements of the software on SCS lab computers.
- The Department and faculty must agree on specific software and involve the dean, UTS and SCS.
- The Department procures the necessary funding for commercial software.
- Coordinate requests for new software additions/upgrades with UTS and SCS.
- Faculty must submit a Continuance Form if the software is to be used the following semester.
- Please provide your software on a CD or USB. SCS keeps a copy of this software with the Software Installation Form. SCS is not authorized to download software from vendor websites that require a username or special authorization.