The Office of Alumni Relations is here to help faculty and staff stay closely connected with alumni. For strategic collaboration on any of the following needs, or to create something completely new involving alumni, contact an Alumni Relations staff member for help with:
QUICK FACTS, STYLE GUIDE & General promotion
Your presence is invaluable. A smile, a handshake and a business card go a long way so alumni feel they can utilize you as a resource in their big moments ahead. When you run into alumni on campus, at events or bring them on campus, here are fact sheets about Northeastern Illinois University and the NEIU Foundation that you can share.
Alumni is the plural of alumnus but can also be used to refer to a group of men and women graduates/former students.
Alumna is used to refer to a woman graduate or former student. Alumnae is the plural of alumna. Alumnus is used to refer to a male graduate or former student.
Class Year Always identify current students and alumni by their class years. This designation is set off with an apostrophe before the numerals, but no commas before or after. For example, James Jones '20 is a biology major. Andrea Thomas Ph.D. '86, '92 is now a senior school administrator. Mary Franklin '99, English, is an alumna of NEIU. Tim Brown ’81, mathematics, and M.S. ’95, information systems management, serves on the Alumni Association Advisory Board.
The NEIU Alumni Association is a robust membership and benefits program for alumni, students and friends of the University. Learn more about the year-round programming, benefits and membership options, and become a member!
Alumni Contact Information and Mailing Lists
Reaching out to your alumni
To receive an official, up–to–date address list for alumni of your college or department, please complete the Data Request Forms (found on NEIUport under Self Service tab, NEIU Foundation section) at least two weeks in advance of your drop date. Please note the following guidelines and requirements associated with such requests:
1. Alumni may ask for an email exception so they will need to be removed from an email communication. You can hard copy mail them until we hear otherwise.
2. Send all changes of record to the Office of Alumni Relations, firstname.lastname@example.org, call (773) 442-4205, or submit electronically to the Alumni Contact form.
3. Information may be used only for purpose stated above.
4. All solicitations of contributions/fundraising must be approved by the Office of Development.
Thanks to diligent management of the official alumni database, there is no need for you or your department to maintain separate lists or a database.
Address and other update submissions
Alumni are encouraged to update their own records directly via the Class Notes form or the Alumni Contact form however; it is not uncommon for alumni to provide changes of address, employment changes, or other biographical updates to their department or individual faculty. Please help us keep the official alumni database of record current and accurate. If you receive such a change from an alumnus/a, please forward it to the Office of Alumni Relations or submit your updates electronically on behalf of the alumni at the Alumni Contact form.
(E)-NEWSLETTERS, (E)-INVITATIONS, ONLINE SURVEYS AND EVENTS
The Office of Alumni Relations partners with your department or college to ensure your alumni receive your happenings through (e) newsletters, (e) invitations, surveys and event information.
Proper event planning requires ample time and thought. If you want assistance on planning an alumni-specific event, or in extending an alumni invitation to your existing programming plans, please allow for 4-6 months of preparation time. Ample time will allow for strategic and frequent communication, proper event space and refreshment needs, creation of marketing and promotion materials, customized registration including access to financial transactions, best practices in event guidance, staffing and post-event follow up and the ability to lend financial support. Additionally, we ask that any created registration/participant forms include a spot for alumni to indicate their alumni status. Please send the Office of Alumni Relations these lists.
Business reply envelopes can be requested from the Office of Alumni Relations or Office of Development for on-site payment.
Gift Acceptance Policy
If you are in a position to receive a donation or gift-in-kind from individual donors, businesses or corporations, or coordinate a fundraiser in support of your area, please speak with the Development Office to familiarize yourself with the University's Gift Acceptance Policy, proper fund management, donation envelopes, acknowledgment letters and forms. Fundraisers must be created in collaboration with a member of the Office of Development.
share ALUMNI news
We are also on the search for legacy families too! Legacy families are those who has multiple graduates in the family. Check out our current listing of legacy family stories!
Social Media Shoutouts
A personal touch goes a long way. It takes just a moment to “friend” someone and/or just a few more to write a quick email to congratulate someone on an accomplishment or invite them to a campus event.
ALUMNI ON CAMPUS
Volunteer Appreciation and Opportunities
Northeastern remains a special home for so many of our alumni. Those who return to serve their alma mater as guest lecturer, lead workshops, or contribute to the collegiate life of our campus community in other meaningful ways deserve a warm welcome and a sign of appreciation. Please let us know they are on campus and how they are helping.
To request an appreciation gift for a visiting alumnus/a, please contact the Office of Alumni Relations by email or phone at (773) 442-4205. At least two business days advance notice is appreciated. To learn more about other volunteer opportunities, alumni can complete the Alumni Volunteer Interest Form as well.
Tours for Alumni and other VIP Visitors
We are here to make a VIP or returning alumni's campus visit special. We can arrange personalized tours of our growing campus and give the visitor a special welcome. Please give at least two business days advance notice by email or phone at (773) 442-4205. The Office of Alumni Relations also provides four complimentary parking spots for visitors. Spaces are in front of Building I and are first come, first served. Check-in is required.
NEIU Alumni Assocation Advisory Board
The Northeastern Illinois University Alumni Advisory Board oversees and advises on alumni engagement efforts and the NEIU Alumni Association membership program. The Board is comprised of a minimum of 8 and no more than 25 volunteer positions, which includes three officers: President, Vice President, and Secretary. NEIU Alumni Advisory Board members serve as key advisors for alumni programs and crafting alumni fundraising efforts. Recommendations for membership appointments can be made by contacting an alumni relations staff member.
What else can we help you with?
Keeping strong connections with alumni is in everyone’s best interest. We welcome your thoughts on how to improve what we already do and the future needs of your unit. Send us your suggestions by contacting an Alumni Relations staff member directly.
Last edits: June 20, 2018, Adapted from Rochester Institue of Technology.