The Administrative Memorandum Series (AMS) was created in 1995 by President Gordon H. Lamb. These documents are official University policy unless they have been updated to reflect current federal and state regulations and University procedures and guidelines.

The following table provides links to documents in the AMS, and where they have been revised, the University policy name. Where no University policy update is provided, the AMS document remains in effect and reflects current Northeastern policy. Please use the menu on the left to find the University policies listed in the right hand column.

No. Administrative Memorandum University Policy
1

Establishment of NEIU Administrative Memorandum Series

G1.1 Formulation and Issuance of University Policy; Effective 12/01/11, Last Revision 06/01/2019

2

Insurance Filing Claims Under Self-Insurance Program

G1.3 Reporting and Filing Insurance Claims; Effective 05/01/2014

3

Sick Leave, All Employees

 

4

Leave of Absence Without Pay Related to Personal or Family Illness or Injury, for University Employees

 

5

Verification of Employment Status

E1.99.1 Employment Verification and References; inactivated 10/14/2020. Replaced by online verification system.

6

Educational Leave for Administrators (Department Chairs, Level I-V Administrators and Academic Support Professionals)

 

7

Emeritus Faculty

A2.02.1 Faculty Emeritus/Emerita; Effective 03/08/12, Last Revision 08/27/13

8

Employment, Consulting, Outside Research, and Professional Activities

 

9

Teaching by Employees Other than Faculty

A2.03.1 Teaching by Non-Faculty Employees; Effective 04/13/12, Last Revision 08/27/13

10

Use of Grant Funds for Faculty and Other Employee Compensation

 

11

Salary for Administrators, Temporary Assignment

E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015

12

Promotion and Tenure for Department Chairs

A2.02.2 Promotion and Tenure of Department Chairs; Effective 03/08/12, Last Revision 08/27/13

13

Removal of Departmental Chairpersons

A2.02.3 Removal of Chairpersons; Effective Date 10/02/2015

14

Salary Levels for Administrative and Professional (A&P) Employees

 

15

Policy on Use of University-Wide Voice Mail Messages

I1.4.2 Targeted Announcements; Effective 06/23/2016

16

Drug Free Workplace

Alcohol and Drug Abuse Prevention Information

17

Transportation for Medical Care

E2.11 Transportation for Medical Care: Effective 04/15/2015

18

Overtime Compensatory Pay and Accumulation in Connection with Special Projects

E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015, Last revision 06/11/2018

19

Compensatory Time for Non-exempt Civil Service Employees

E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015, Last revision 06/11/2018

20

Emergency Situations Affecting Work Schedules

 

21

Application for University Employment

 

22

Prior Criminal Record of Employment Applicants

E1.99.3 Background Checks; Effective 09/24/14, Last Revision 02/11/2020

23

New Employee Orientation

Inactivated

24

Temporary Assignment of Duties

E1.03.1 Additional Pay for Temporary Assignments; Effective 01/02/2015

25

Administrative Adjustment within the Same Classification

 

26

Non-Negotiated Civil Service Grievance Procedure

 

27

Political Contribution Solicitation

Inactivated 12/12/2018. Superseded by State Officials and Employee Ethics Act

28

Civil Service and Administrative/ Professional Personnel: Release Time to Serve on University Committees

E1.99.1 Serving on University Committees, and Attending Employment-Related or University Events; Effective 10/15/2013, Last Revision 03/19/14

29

Observance of Religious Holidays by Students and University Employees

G1.12 Reasonable Accommodation of Religious Observances for Students and Employees; Effective 02/06/2015

30

Separation of Employees

Inactivated

31

Student Records Retention Policy

 

32

Release of Student Information

 

33

University Scholarship Program

 

34

Work Study Program

Inactivated 03/01/2019. Superseded by Federal Student Aid regulations

35

Campus Disturbances

 

36

Classroom Disruption

Student Handbook

37

Student Conduct Code Policy

University Student Code of Conduct

38

Release of Alumni Information

A1.1 Request for Alumni Information; Effective 02/24/12, Last Revision 08/26/13

39

Services for Students with Disabilities

S1.3 Reasonable Accommodations for Students with Disabilities; Effective 03/04/2015

40

Educational Contracts

 

41

Entertainment Reimbursement

F1.03.2 Non-Travel Related Business Expenses and Reimbursement; Effective 07/15/2015, last revision 09/04/2019

42

Reimbursement of Moving Expenses

F1.99.2 Reimbursement of Moving Expenses; Effective 10/01/2013, last revision 01/10/2019

43

Charitable Solicitation on Campus

A1.2 Charitable Solicitation by Internal Organizations and Employees; Effective 11/03/12, Last Revision 08/26/13

44

Printing Services and Mail Services for Nonofficial University Business

G2.02.1 Printed Material Orders; inactivated 05/24/2017, and G2.02.3 Mail Services; Effective 04/02/08, Last Revision 03/20/2018

45

Space Allocation and Management Policy

E4.1 General Facility Use; Effective 03/02/2015, last revision 08/01/2019, and F2.1 Remodeling Requests; Effective 10/01/2013

46

Admission to Campus Facilities when University is Closed (i.e. after-hours, during breaks, holidays and weekends)

E2.15 University Facilities Access and Hours; Effective 08/15/2018

47

Key Control System

E2.4 Key and Access Control and Security Awareness; Effective 05/01/14

48

Liability Coverage for Use of University Facilities by Non-University Organizations

G1.2 Insurance for Use of University Facilities by Non-University Organizations; Effective 10/14/13

49

Satellite Downlink

Inactivated

50

Naming or Designating Northeastern Property

G1.6 Naming of University Facilities and Programs; Effective 12/12/11

51

Drug and Alcohol Abuse

 

52

Selling and Serving Alcoholic Beverages

E4.5 Service of Alcoholic Beverages; Effective 1/1/2017

53

Arrest by Outside Police Agencies on Campus

E2.12 Arrest by Outside Law Enforcement on Campus; Effective 07/15/2015

54

Bomb Threats Follow-up Procedures and Search Instructions

E2.1 Emergency Notification; Effective 10/25/11, last revision 04/01/2017 

55

Case Referrals to Outside Authorities

 

56

Demonstrations on Campus

 

57

Workplace Safety Procedures Involving Hazardous Chemicals

E2.2 Hazard Communication Program; Effective 10/16/13, last revision 10/20/2020

58

Microcomputer Use

I1.01.1 Acceptable Use of Information Technology Resources; Effective 1/2/07, Last Revision 10/13/15

59

Tobacco-Free Policy

E2.3 Smoke-Free University Policy; Effective 07/01/2015

60

Special Parking Permit for Persons with Disabilities

Inactivated

61

Involuntary Administrative Withdrawal of Students

S1.1 Involuntary Student Withdrawl; Effective 06/28/12

62

Equal Opportunity and Affirmative Action

G1.7 Equal Opportunity and Nondiscrimination and G1.10 Affirmative Action; Effective 07/08/14

63

Discrimination Grievance Procedures

G1.7 Equal Opportunity and Nondiscrimination; Effective 07/08/14

64

Policy on Sexual Harassment

G1.8 Sexual Harassment (also replaces E2.10 Sexual Harassment); Effective 07/08/14, last revision 08/01/2020

65

Policy and Procedures Regarding Sexual Assault

G1.8 Sexual Harassment; Effective 07/08/14, last revision 08/01/2020

66

Policy on Allegations of Academic Research Misconduct (formerly Scientific Misconduct)

A2.05.1 Research Misconduct, Effective 03/07/16

67

Union Solicitation Guidelines

 

68

Bloodborne Pathogen Policy & Exposure Control Plan

E2.5 Exposure Control Program; Effective 05/01/14

69

Policy on Handling Payroll Overpayments

 

70

Criminal Background Investigation

E1.99.3 Background Checks; Effective 09/24/14, last revision 02/11/2020

71

Security Awareness Guidelines

E2.4 Key and Access Control and Security Awareness; Effective 05/01/14

72

AT&T Credit Cards

Inactivated

73

Authorization Codes

I1.03.2 Telecommunications; Effective 05/01/14, last revision 3/24/2021

74

Non-negotiated Civil Service Employee Discipline Appeal Procedure

E1.05.1 Non-Negotiated Employee Discipline Appeal; Effective 07/12/12, Last Revision 02/10/2020

75

Significant Financial Disclosure Policy for Sponsored Research Investigators

 

76

Family Medical Leave Act

 

77

Satisfactory Academic Progress for Financial Aid

 

78

Web Publishing Policy

Inactivated: The information from this policy is included in the guidelines in the new NEIU brand web site.

79

Policy Statement on use of Human Subjects and Research

 

80

Institutional Fundraising

A1.2 Charitable Solicitation by Internal Organizations and Employees; Effective 11/30/12, Last Revision 08/26/13

University Student Code of Conduct