Event Services - Spring 2023 Operations
(COVID-19 Return to Campus Interim Policy)
We would like to provide you with an overview of the Spring 2023 semester operations of El Centro, Event Services. Our continued goal is to provide excellent customer service within the parameters outlined below.
EL CENTRO EVENT SERVICES HOURS OF OPERATION
El Centro Building Hours
- Monday through Thursday: 8 a.m.-10 p.m.
- Friday: 8 a.m.-5 p.m.
- Saturday: 8 a.m.-4 p.m.
- Sunday: Closed
Monday through Thursday: 9 a.m.-9 p.m.
Friday: 9 a.m.-4 p.m.
Saturday: 9 a.m.-3 p.m.
*Event hours outside of these standard hours are subject to approval and labor charges (see below).
Administrative Office Hours
- Monday through Thursday: 9 a.m.-7 p.m.
- Friday: 9 a.m.-5 p.m.
- Saturday and Sunday: Closed
**Hours of operation will be reduced during holidays, summer semester and semester breaks.**
Events will be scheduled during normal El Centro business hours (outlined above). Event start/end times must be set at least one (1) hour after opening and two (2) hours before closing of the building. When submitting your request via 25Live please provide as much detail as possible (e.g., headcount, setup, technology needed, contact information, providing food, room preference, etc.). Meeting/event requests will continue to be addressed on a first-come, first-served basis, with the understanding that not all requests will be approved due to limited space availability. Requests should be submitted no less than 48 hours prior to the event. No open admission/ general public events/activities will be allowed at University locations. All in-person meetings must have a record of attendance, and in-person events must have ticketing or pre-registration processes to allow for contact tracing.
The following El Centro rooms will be made available for scheduling, but will maintain assigned standard set-ups and will not be changed:
3rd Floor Lobby
|ELC 301 & 302: capacity 14||ELC 201: capacity 45||ELC 303: capacity 53||
ELC 334: capacity 40 (Lawn furniture)
For El Centro classrooms, the event organizers may make any layout changes as desired but are responsible for restoring the room back to the original configuration at the conclusion of the event. Additionally, event organizers must place any trash in the appropriate trash receptacles. If alcohol service will be part of your on-campus event, you must submit a Request For Alcohol Service form at least 12 business days prior to the event. No student organization-sponsored events may serve alcohol. The University’s Alcohol Policy can be found on Page 31 of the current NEIU Student Handbook. IMPORTANT: Completing these forms does not guarantee a facility reservation. All requests are subject to space availability. Space availability is EXTREMELY LIMITED for requests submitted with less than 24 hours' notice.
*Clients who wish to have events outside of normal operating hours and/or on weekends will be charged the necessary overtime labor charges, as these require full-time staff supervision. Overtime labor charges include technical production services, building services, and University police as deemed necessary for each event. Scheduling of night/weekend overtime events is subject to the availability of staff.
**Northeastern Illinois University reserves the right to refuse facility rental due to concerns for the safety of its personnel, facilities, and properties and/or conflicts with the goals and purposes of the University. Refusal may also be issued to any organization whose activities or intentions are not consistent with the University’s mission, policies or procedures or are in violation of local, state or federal law.
FOR EXTERNAL CLIENT RESERVATION REQUESTS
For more information about renting one of our spaces please contact Interim Director Rebeca Lamadrid-Quevedo at firstname.lastname@example.org.
Thank you, and we look forward to assisting you with your event!