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Use of Artificial Intelligence

Training & Guidelines for the Use of Generative AI Tools

Training:

Learn how to identify and address the threats and risks posed by generative AI tools. Complete the Responsible Use of AI training modules: 

Guidelines:

The following guidelines promote responsible and ethical use of Generative Artificial Intelligence: 

  • To comply with the University's Procurement Policies, contact the Procurement Department and University Technology Services for approval before buying generative AI tools.
  • Use of personal generative AI tool subscriptions for work is not permitted.
  • Use strong passwords and multi-factor authentication for generative AI accounts.
  • Protect confidential data. Do not input data classified as Internal or Restricted in generative AI tools. This includes business-confidential data or data regulated by IPA, FERPA, HIPAA, GDPR, PCI DSS, GLBA, or any other data privacy regulations. Refer to the University's Data Governance Policy.
  • Do not use generative AI in business processes or during events that may involve handling, discussing, or disclosing confidential data. This includes, but is not limited to, AI assistants for virtual events, chatbots, analytics, and transcription tools.
  • Ensure academic integrity when using generative AI tools for teaching or learning.
  • Ensure human oversight when using generative AI tools for decision-making.
  • Verify the accuracy, completeness, and authenticity of generative AI outputs.
  • Clearly disclose or inform the relevant parties when a generative AI tool is being used, for example, in meetings, decision-making, or creating official content. Reference the source for official content created if required by policy.
  • Users are responsible for AI-generated content. Ensure content is not misleading, fabricated, harmful, or biased. Ensure AI-generated content does not infringe on intellectual property rights.
  • Be cautious of generative AI tools that mandate you to share data, and opt out of options to share data for machine learning.
  • User departments should maintain a record of all approved generative AI tools they use and their purposes.
  • Store generative AI outputs for official work in university-approved storage drives.
  • Be cautious of phishing. Generative AI has made it easier for hackers to create sophisticated phishing emails and deepfakes (Deepfake examples provided by the National Cybersecurity Alliance). Always look, think before you act. Ask questions if you are unsure.

If you have any questions, please contact:

University Technology Services
Submit a UTS Service Desk Ticket
Email: IT-ServiceDesk@neiu.edu
Phone: 773-442.4357