Resources and Templates for New Research

Applying to the IRB

The Institutional Review Board (IRB) is excited to announce that it is transitioning from a paper-based submission system to an electronic application platform, Axiom Mentor. Virtually all IRB business will be conducted using this new system. Using the Mentor system, you can submit, receive reviewer comments, amend, and receive approval letters electronically. Logging into Mentor uses your NEIUport login. 

Studies that do not qualify for exemption or expedited review must be reviewed by the IRB at a convened meeting (Full Board review). Studies requiring Full Board review present more than minimal risk to subjects, and/or involve populations, such as children, prisoners, and/or other groups with diminished capacity to consent (e.g., Alzheimer's patients) or vulnerable to coercion or undue influence. Only the IRB can make a final determination concerning the level of review required for a given study.

Getting Started with Mentor

When logging in to Mentor, the Institution ID is "neiu" (lower case). The username and password is the same as your NEIUport login credentials. 

• Submit a New Protocol (Faculty/Staff)
• Submit a New Protocol (Student)
• How to Submit an Amendment
• How to Submit a Continuing Review
• How to Close a Protocol

Appendices 

Appendices are required to be submitted with your application for research with certain subject pools: 

• Appendix A: Use of School Classrooms
• Appendix B: Use of Children as Subjects
• Appendix C: Use of Prisoners as Subjects
• Appendix D: Use of Databases, DNA, Tissue and/or Sample Banks
• Appendix E: Use of International Subjects

Ceding to External IRB

• NEIU Authorization Agreement 

Human Subjects Research at the Chicago Public Schools

If you are conducting research in the Chicago Public Schools, a separate proposal must be submitted to the Chicago Public Schools Research Review Board (CPS RRB) for review. Read information about the CPS RRB and its policies and procedures.

Protocol Checklists

• Protocol Application
• Protocol Checklist

Informed Consent Form

• Template

Individual Investigator Agreement 

• NEIU Agreement

Mentor Application Questions 

• Questions 

NEIU Institutional Review Board (IRB)

• Overview Video

Recruitment Materials

• Guidelines
• Recruitment Templates.docx
• Guide for using Flyer for recruitment.docx

Research Involving Children 

• Child Assent Script
• Parental or Guardian Permission Form 

Translation Certification 

• NEIU Translation Certification Form

Submission Instructions

Please submit your IRB application with the supporting materials on Mentor. 

Questions about the application process? Contact the IRB Office at irb@neiu.edu.