Position:

Office Support Specialist

Communication Media and Theatre (CMT) & Philosophy/College of Arts and Sciences (CAS)

Qualifications:

High school graduation or equivalent; and,

36 months of work experience performing routine clerical/office work including use of computer systems comparable to that performed at the Office Support Associate level or in other positions of comparable responsibility or

36 semester hours of college or university course work in Office Occupations, Business Administration, Business Education or closely related fields, and 12 months of work experience performing routine clerical/office work including use of computer systems comparable to that performed at the Office Support Associate level or in other positions of comparable responsibility or

36 semester hours of vocational training which provided a knowledge of generally accepted clerical procedures, and 12 months of work experience performing routine clerical/office work including use of computer systems comparable to that performed at the Office Support Associate level or in other positions of comparable responsibility or

60 semester hours of college or university course work in any curriculum, and 12 months of work experience performing routine clerical/office work including use of computer systems comparable to that performed at the Office Support Associate level or in other positions of comparable responsibility or

Any combination of work experience, course work, and training totaling 36 months.

Salary:

$15.50 per hour

Hours:

Monday through Friday, 8:30 a.m. – 4:30 p.m.

(Hours may vary depending on departmental needs)

Appointment:

100%

Each position requires a background check.

Responsibilities:

Under direct supervision and leadership of the Department Chair of CMT and the Coordinator/Chair of Philosophy, the incumbent provides executive support to the Chair and Coordinator as per the office management principles on day-to-day functions of administrative/financial/managerial and organizational nature. The incumbent is pro-actively engaged in performing multi-faceted administrative tasks, duties and responsibilities with initiatives, professional skills, knowledge of departmental programs/practices/procedures, and decision-making discretion. The incumbent assists the Chair and Coordinator in successful planning and management of various projects of the department to achieve the goals and mission of the University (NEIU). The incumbent executes their assigned duties with supervisory responsibilities for staff and their job functions. Job duties are characterized by high impact activities that do affect other departments and programs within the University.

This position is responsible for the implementation of departments of CMT and Philosophy and university (NEIU) policies and procedures; the management of student issues, questions and concerns; the planning, administration and execution of short- and long-term Department activities; reviewing and monitoring department fiscal transactions and financial accounts; and supervising, directing, and coordinating department staff (e.g., student workers and graduate students). This position also assists the Department Chair and Coordinator in meeting deadlines and conducting research about a variety of project-based assignments (e.g., program evaluation, reporting, new faculty needs, search and screen documentation, accreditation activities and reporting), and serving as the primary resource for, and liaison to, external entities (e.g. other NEIU offices).

To apply:

In order to be considered for employment by Northeastern Illinois University (NEIU), you must submit the following:

  • Employment Application (Original initials and original signatures are required for each position applied.  Electronic initials and electronic signatures are not acceptable.)
  • Affirmative Action Form
  • Statement of Annuitant Status (Original signature is required for each position applied.  Electronic signatures are not acceptable.)
  • Cover letter
  • Resume
  • Official transcript(s)

You can obtain an Employment Application, Affirmative Action Form and Statement of Annuitant Status form in the Office of Human Resources, Bernard Office Building (BOB), 5555 N. Bernard, Chicago, IL 60625, Monday through Friday, 8:30 a.m. to 4:30 p.m.  Above you may also download and print a copy of the Employment Application, Affirmative Action and Statement of Annuitant Form. You must complete, sign and date the application, affirmative action form and annuitant form and submit them along with official transcripts, resume and cover letter to the Office of Human Resources by the application deadline. A new application and annuitant form are required for each position applied.

If you have any questions, please call the Office of Human Resources at 773-442-5200, or email us at CS-Employment@neiu.edu. Please visit the State of Illinois University Civil Service website at http://www.sucss.illinois.gov/updates.aspx for general information... NEIU Employment Services reserves the right not to consider any application on the basis of incomplete information/documents, delay in submission, and disqualifications under the rules of State Universities Civil Service System. Employment Services, however, assures that your application will be duly reviewed on the basis of the classification(s) in which you qualify and, accordingly, will inform you of their decision.

Application Deadline:
A current application, statement of annuitant status form, official transcript(s), resume and cover letter must be submitted by the close of business 7/6/2021.

NORTHEASTERN ILLINOIS UNIVERSITY IS AN EQUAL OPPORTUNITY / AFFIRMATIVE ACTION EMPLOYER AND INVITES APPLICATIONS FROM WOMEN, MINORITIES, VETERANS AND PERSONS WITH DISABILITIES, AS WELL AS OTHER QUALIFIED INDIVIDUALS. NORTHEASTERN ILLINOIS UNIVERSITY'S POSITIONS ARE CONTINGENT UPON THE UNIVERSITY'S RECEIPT OF ITS STATE OF ILLINOIS APPROPRIATION.