College of Business & Technology: Management/Marketing & Computer Science
In this role you will
The Business Manager will provide administrative and grant support to the Academic Departments of Management/Marketing, Computer Science, while also supporting (in partnership with the Office Administrator) the Coordinator of Graduate Studies in Business, the Computer Science Graduate Advisor, and the Office of Program Advisement to facilitate their daily operations. The Business Manager supports approximately 45 full and part-time faculty members.
Duties performed require extensive knowledge of the activities of the principals and the organization, programs, policies, and procedures of the CBT and NEIU. The following personal attributes are required to undertake job: ability to analyze and develop office guidelines, procedures, and systems; ability to select and develop appropriate criteria methods and procedures to be utilized in order to solve problems; skill in oral and written communication, ability to utilize computer systems and various software packages; and, supervisory and administrative ability
To be successful in this role, qualified applicants will have
MINIMUM QUALIFICATIONS AS OUTLINED IN THE CLASSIFICATION SPECIFICATION; CREDENTIALS TO BE VERIFIED BY PLACEMENT OFFICER
- Bachelor’s degree in accountancy, business administration, management, or a closely related field.
- Three (3) years (36 months) of work experience in accounting, business administration, fiscal management, or closely related experience.
- A combination of such education and/or work experience totaling three (3) years (36 months), as measured by the following conversion table or its proportional equivalent:
- 30 semester hours equals one (1) year (12 months)
- 60 semester hours or an Associate’s Degree equals eighteen months (18 months)
- 90 semester hours equals two (2) years (24 months)
Departmental Preferred Qualifications
- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership techniques, production methods, and coordination of people and resources.
- Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, data entry, designing forms, and other office procedures and terminology.
- Knowledge of technology including electronic equipment, computer hardware and software, and their applications.
- Knowledge of basic arithmetic, algebra, statistics, and their applications.
- Ability to work independently and effectively organize and prioritize multiple tasks.
- Ability to identify complex problems and review related information to develop and evaluate options and implement solutions.
- Ability to work collaboratively and communicate effectively as appropriate for the needs of the audience.
- Ability to analyze and develop guidelines, procedures and systems to outline specific goals and implement plans to prioritize, organize, and accomplish tasks.
- Ability to manage a budget and work within the constraints of that budget.
- Ability to analyze, interpret, and explain work related documents, policies, and procedures.
- Masters Degree Preferred
- Manages department workflow: Organizes and manages the timely processing of work on behalf of the departments through collection, preparation, and submission of both administrative and curricular paperwork and information, using appropriate computer systems and software packages. Supervises student employees assigned to department when available.
- Provide writing and accounting support for grants and contracts: Works with the Office of Research and Sponsored programs, corporate relationship staff in the foundation, and faculty to manage grant billing, reporting, and applications. Tracks revenues and expenses for reporting for NSF, corporate, Federal, and State granting organizations. Helps prepare IRB required documentation.
- Provides customer service: Serves as liaison and represents the departments to internal and external units, outside agencies, and students, by providing assistance in person, by phone, and by email. This includes collecting and distributing information as needed. Also works with Dean's Office to fulfill student needs, e.g. room reservations, and supporting club activities.
- Supports and Advises Personnel: Supports and advises chairs, coordinators, and faculty. Advises on policies, procedures, and deadlines. Maintains department and personnel files. Maintains inventory of property control and supplies. Coordinates faculty support for university provided services. Coordinates new faculty onboarding process. Supports screening committees when searches are active. Maintains department collection of textbooks and teaching materials.
- Maintains departmental budget: Prepares documents for processing non-personal departmental expenditures. Maintains records for department budgets, including work-study. Monitors department budgets through financial dashboard and advises on required actions. Submits requests to Dean's Office for budget transfers. Tracks faculty allocations for research funds in conjunction with Dean's Office
- Provides administrative support to coordinators: Provides administrative assistance to coordinators including: collecting information, preparing and submitting administrative paperwork; contracting students; entering online to process course authorizations; and assisting with special events.
- Performs other related duties as assigned.
(This position requires a background check.)
Comprehensive benefits package including health, dental, and vision benefits, sick and vacation days, and participation in the State Universities Retirement System. This is a full-time, continuing position.
Monday – Friday, 8:30 a.m. - 4:30 p.m. (Hours may vary depending on departmental needs)
In order to be considered for employment by Northeastern Illinois University (NEIU), you must submit the following:
- Employment Application (Original initials and signatures are required for each position applied. Electronic initials and signatures are not acceptable.)
- Affirmative Action Form
- Cover letter
- Official transcript(s)
A current application, affirmative action form, statement of annuitant status form, official transcript(s), resume and cover letter must be submitted by the close of business 9/1/2022
If you have any questions, please email us at CS-Employment@neiu.edu.
Please visit the State of Illinois University Civil Service website for general information. NEIU Employment Services reserves the right not to consider any application on the basis of incomplete information/documents, delay in submission, and disqualifications under the rules of State Universities Civil Service System. Employment Services, however, assures that your application will be duly reviewed on the basis of the classification(s) in which you qualify and, accordingly, will inform you of their decision.
Northeastern Illinois University is an Equal Opportunity/Affirmative Action Employer and invites applications from Women, Minorities, Veterans and Persons with Disabilities, as well as Other Qualified Individuals. Northeastern Illinois University positions are contingent upon the University's receipt of its State of Illinois appropriation.