Submitting Your Request for Marketing-based Photography
All marketing-based photography services (to be used in target market publications) must contact the Division of Marketing and Communications, firstname.lastname@example.org, in advance for aims/goals, consultation, strategy and/or delivery.
Submitting Your Request for Event-based Photography
All event-based photography services with the University Photographer begin with the completion of a Photo Request Form. This form will help everyone understand the goals of the photo assignment.
Requests for photos to be taken during the regular weekday schedule – Monday through Friday, 8:30 a.m. to 4:30 p.m. – must be made at least five (5) business days in advance. Requests for evening or weekend services must be made at least 15 business days in advance.
Please be aware that reserving a room on campus does not ensure a photographer will cover the event. Completing a Photo Request Form is the first step to securing photography services for your event.
Processing Your Event-based Photography Request: Submitting a request does not guarantee approval. Your request will be evaluated based on availability of the University Photographer. The Division of Marketing and Communications will follow up on all requests submitted through the Photo Request Form.
Because of the large number of requests for photography services, we ask that you be mindful of the amount of time you request a photographer. For example, instead of requesting a photographer for an entire day of events, please identify a few photo opportunities throughout the day and let us know the specific time and location you plan for them to occur.
Requests for photography services will be approved only if they are submitted from University employees serving in their official University employment role for an official University event. Requests from students or employees on behalf of students will not be approved. Requests for non-University events will not be approved.
Delivery of Your Event Photos: The Division of Marketing and Communications will provide you a URL to a digital collection of your photos on the University Media Library within five (5) business days of the event/photo shoot. If you need images sooner, please indicate that in your Photo Request Form and we will try to accommodate you. Your images may be digitally retouched for color balancing but will not be significantly altered.
The collection of your photos on the Media Library will be available for 30 days, after which they will expire off of the Media Library. Be sure to download your photos to your computer or a disc within the period noted so you do not lose access to them.
Marketing will not provide prints of the images, but you are welcome to send the digital files to an outside print service or print them yourself.
Call the Division of Marketing and Communications at (773) 442-5419.