Illinois Mandatory Ethics Training: Important Updates

All state public university employees are required to complete an annual online Ethics Training program. The University’s Ethics Training is mandatory for all Northeastern Illinois University employees under Illinois law, as defined in the State Officials and Employees Ethics Act (5 ILCS 430). Please see the detailed information below about the Ethics Training and the Ethics FAQ for technical guidance.

New Sexual Harassment Online Prevention Training Required by State Law

Starting this year, Illinois law (Illinois Preventing Sexual Violence in Higher Education Act 110 ILCS 155 and Public Act 100-554 Section 5-10.5) requires state public university employees to annually complete a sexual harassment awareness and prevention training program. Northeastern employees are therefore required to complete an additional Ethics Training program that focuses on sexual harassment awareness and prevention. 

The New Ethics Training Is now two Parts: Ethics and Sexual Harassment Prevention 

Both of the required Ethics Training programs have been integrated into a two-part online session for Northeastern’s employees through the Desire2Learn (D2L) learning management system. Please see the Ethics FAQ.

The Ethics Training Part I will cover such topics as:

  • accepting gifts and bribes
  • conflict of interest
  • inappropriate use of University resources
  • whistleblower protection 
  • avoidance of political activities during the workday
  • employee resources

The Ethics Training Part II will cover topics involving:

  • discrimination and harassment, including sexual harassment
  • employee resources

Both Parts I and II must be completed during the training period.

Ethics Training period

The Ethics Training period for Northeastern employees this year is from Monday, Oct. 22, 2018, to Tuesday, Nov. 20, 2018. You will be emailed the 2018 Annual Ethics Training Notice on Oct. 17, 2018, with an explanation of the process. You will then be emailed the Ethics Training instructions on Oct. 22, 2018, the first day of the Ethics Training period. 

All Employees Must Take Ethics Training

All Northeastern employees must complete the Ethics Training, which includes Part I (Ethics) and Part II (Sexual Harassment Prevention). Ethics Parts I and II are completed by employees once annually regardless of how many departments/offices employees may work in at Northeastern.

Illinois has expanded the mandatory training to the following persons at Northeastern:

Staff
Faculty
Graduate Assistants
Work Study Students
Student Aides 
Extra Help

If you have a vision impairment, please contact  Ethics Officer (Natalie Brouwer Potts) at n-potts@neiu.edu or (773) 442-5412 for assistance completing the Ethics Training.

Part II, Sexual Harassment Prevention, may include content that is triggering to some individuals. Please immediately contact the Ethics Officer (Natalie Brouwer Potts) at n-potts@neiu.edu or (773) 442-5412; she will address your concerns privately and with due sensitivity.  

How do i access Training?

1. Both of the required Ethics Training programs have been integrated into a two-part online session for Northeastern’s employees through the Desire2Learn (D2L) learning management system. 

 
2. Follow the instructions on this worksheet to access D2L and the trainings.
 

Please see the Ethics FAQ page for additional guidance.

 

Expected Length of Time to Complete the Ethics Training

Part I (Ethics) generally takes 60-75 minutes. Part II (Sexual Harassment Prevention) may take three to four hours. We are recommending that employees consider setting aside two half days to complete the trainings.  Remember that you have four weeks to complete both Ethics Training programs, and you may start and stop them as needed. The training programs are designed so they can be completed in segments. Please see the Ethics FAQ for additional information on saving your online program progress and browser recommendations.   

Human Resources Testing and Training Center Open for Ethics Training

We understand that not all employees have access to seated computers on the job. Accordingly, we have reserved the NEIU Human Resources Testing and Training Center on the following dates/times for employees to work on the Ethics Training programs: 
 
Tuesday, Oct. 30, 9 a.m. to 4 p.m.
Wednesday, Nov. 7, 9 a.m. to 4 p.m.  
Thursday, Nov.15, 9 a.m. to 4 p.m.  
Monday, Nov. 19, 9 a.m. to 4 p.m.   

Seating is on a first-come, first-served basis. The Human Resources Testing and Training Center is across the street from the Human Resources Building at 3420 West Bryn Mawr. You may not bring drinks or food into the Center. There will be a staff member available to help with technical questions. Please knock when you reach the front door (it automatically locks for safety reasons).  

Reminders

Financial Managers are expected to remind employees to complete the training. As a courtesy, weekly email reminders will be sent to both employees and their Financial Managers to complete the trainings. Reminders will be sent on the last day of the Ethics Training period (Nov. 20, 2018) to both employees and Financial Managers who need to complete the training.

Confirmation of Ethics Training Completion

When you have finished both sections, you will receive an email confirming your compliance stating that you have successfully completed Parts I and II of the Ethics Training. Please keep a copy of this email. Certificates will no longer be provided.

Noncompliance 

Failure to complete the Ethics Training will result in the statutorily required reporting of your name to the Office of Executive Inspector General for the Agencies of the Illinois Governor. The penalties for noncompliance will be determined by the Illinois Executive Ethics Commission (EEC), in addition to any internal disciplinary action imposed by Northeastern. The EEC has the authority to hold administrative hearings related to employee noncompliance and assess individual fines up to $5,000 for violations of the Ethics Act. In addition, EEC will post the names of employees who fail to complete Part II (Sexual Harassment Prevention) on the EEC’s website. See 5 ILCS 430/5-10.5(b).  

Finally, on behalf of Northeastern, thank you for your compliance with the State of Illinois’ Ethics Training requirements.