Appendix 4
The University Archives’ chief purpose is to acquire, preserve, and make accessible the official historical record of the University. Examples of documents collected and cataloged by the University Archives include: presidential papers, memoranda, council minutes, proceedings, Faculty Senate minutes, records of the Board of Trustees, records of grants and proposals, documents related to University sponsored programs and activities, University budgets, publications of student organizations and the school newspaper.
Examples of university documents
which are not collected or stored by the University Archives includes: student
records, individual vitae of faculty, records of monetary gifts to the University,
University bank statements, purchase orders or receipts, and personnel records.
As an open public collection accessible to anyone, confidential documents of
any kind cannot be accepted.
The University Archives collects primarily documents in paper format. Other
formats may be accepted, but they will be evaluated by the University Archivist
for their historical and enduring value.
The University Archivist, under the
direction of the Associate University Librarian for Collections and the Dean
of the Library and Learning Resources, retains the responsibility and authority
in determining which records will he housed in the Archives. The University
Archivist establishes and maintains procedures to help ensure that only appropriate
documents are shipped to the Archives for processing and inclusion in the collection.
Those records and documents sent to the Archives which lack relevance to the
main function of the Archives will be returned or discarded.
The Library wants to encourage the support of all University departments in
developing this valuable collection documenting our University’s history.
Adopted unanimously by the Library
Collection Development Committee April 25, 2007
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