Appendix 3

THE RONALD WILLIAMS LIBRARY

COLLECTION MANAGEMENT POLICY
APPENDIX 3 - Multimedia Learning Resource Center

Scope of the Multimedia Learning Resource Center:
The Multimedia Learning Resource Center (MLRC) is an expanded service which incorporates materials from the Library's audiovisual materials collection, the Curriculum Materials collection, University Media Services collection, the Music Listening Room collection, and the Library's special collections in music. The MLRC provides access to all types of media to support all subject areas in the NEIU curricula.

Use of the MLRC:
The MLRC is open ONLY to students, faculty, staff, and alumni of Northeastern Illinois University. Before being allowed to enter the MLRC, users must present a currently valid NEIU Identification Card at the MLRC Circulation Desk.

Services Provided at the MLRC Circulation Desk:
MLRC Circulation Desk hours:
8:00 am--10:15 pm Monday-Thursday
8:00 am--5:45 pm Friday
9:00 am--5:45 pm Saturday
12:00 noon-- 7:45 pm Sunday

• Retrieval of materials housed in the MLRC
• Check out of materials using the Library's online catalog.
• Scheduling and support for the use of the Video Viewing Rooms

Services Provided at the MLRC Service Desk:
Use of MLRC workstations are available during the following hours:
10:00 am--10:00 pm Monday-Thursday
10:00 am--5:30 pm Friday
9:00 am--5:30 pm Saturday
12:00 noon-- 7:30 pm Sunday

• Training and assistance to users of multimedia computer workstations and other MLRC equipment. Staff of the MLRC can help users load software onto the workstations, but cannot provide expert assistance in using the software. Users must request help from their instructors on the subject content of the software.
• Supervision of the use of multimedia computer workstations, including scheduling when needed
• Installation and configuration of software and peripherals on multimedia computer workstations, including educational computer software
• Support for duplication and digital reformatting of materials.

Collections for Room Use only:

• Standardized tests. Students, faculty and staff from other universities may use this collection when they present a valid university identification card. In order to comply with test publishers' requirements, no photoduplication of tests is allowed.
• Margaret Farish Collection of 20th Century String Music for Students
• Sylvie Koval Memorial Collection of String Chamber Music
• Gomberg-Koval Chamber Music Collection
• Phonograph records (for NEIU students and staff)

Reserve Collection Materials (Placed on Reserve by NEIU Faculty)

• Videocassettes
• Audio CD's
• Audio cassettes
• Phonograph records
• Study and full scores

Materials Available for Circulation Outside the Library:

• Videocassettes
• Educational software
• Audio CD's
• Cassettes of NEIU music performances
• Cassettes of NEIU music performance theses
• Phonograph records (NEIU faculty only)

Equipment Available in the MLRC

• 3 Video Preview Rooms for viewing videocassettes placed on Reserve
• Computer workstations for examination of educational software
• Computer workstations for digital audio applications and CD production
• Players to listen to audio CD's, audiocassettes, and phonograph records

Duplication and digital reformatting of materials

• The MLRC must comply with U.S. Copyright Statutes. Duplicating the entire contents of a work (a whole CD, cassette, etc.) violates the law, but duplicating an insubstantial portion of a work for academic purposes is considered fair use and is permissible. NEIU faculty may make one copy of the entire contents of a work if it is for systematic instructional activities or face-to-face teaching activities.
• NEIU students may duplicate portions of NEIU Library materials, materials not owned by NEIU, or materials from the open Internet if they are for academic purposes.
• One workstation has been designated as a station where students may duplicate and digitally reformat portions of materials that are not owned by the Library. Students must reserve a 2 hour block of time up to 1 week ahead to use this workstation. Failure to keep an appointment will forfeit the reservation. Students must end their use of the workstation when their reserved time is over. No additional time is allowed. Students must supply their own blank cassettes or CD's.
• The remaining 5 workstations have software loaded on them to support the curriculum at NEIU. Students must reserve a 2 hour block of time up to 1 week ahead. Failure to keep an appointment will forfeit the reservation. Students must end their use of the workstation when their reserved time is over if another student has reserved the next time slot.
• MLRC staff will instruct students how to use the MLRC equipment. After initial training, students must be able to operate the equipment without repeated assistance.
  

Formats:

• Audio CD's : NEIU faculty have placed selected CD's on reserve. Only if faculty notify MLRC staff that material should be copied for systematic instructional activities will MLRC staff assist students in duplicating a piece. Of course, students may listen to the entire material in the MLRC.
• Audiocassettes: NEIU faculty have placed selected cassettes on reserve. Only if faculty notify MLRC staff that material should be copied for systematic instructional activities will MLRC staff assist students in duplicating the piece.
• Phonograph records: NEIU students may reformat portions of phonograph records to the cassette or CD format. If the phonograph record is not commercially available, they may copy the entire record. They must supply their own blanks.
• Study and full scores: Students may borrow most study and full scores from the general circulating collection. If they have been placed on Reserve, NEIU students must check them out for the established loan period. Students may take them to the Copy Center where they may make copies of portions of the score.
• Videocassettes: The MLRC has no equipment to duplicate videocassettes.

Acceptable Use of Equipment
Users of the MLRC must comply with NEIU Library's Acceptable Use Policy, adopted by Library Faculty, December 16, 1996. The following activities are unacceptable:

• use of Internet electronic mail and related services (discussion groups, chat groups, etc.)
• use of any form of personal software
• use of electronic information networks in any way which violates licensing and payment agreements between NEIU and network/database providers
• unauthorized duplication of copy protected software or violation of software license agreements
• behaving in a manner that is disruptive to other users, including but not limited to overuse of computer equipment which serves to deny access to other users

NEIU will develop certain procedures to assist staff and patrons in the use of electronic information resources as appropriate. It may develop:

• time limits for access to allow use of resources by the maximum number of library patrons
• specific instructions for downloading including compliance with virus protection measures

Breach of Policy
Violation of any aspect of this policy may result in the loss of library and/or university privileges. 6/8/2000

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