Green Fee Committee at Northeastern Illinois University

Green Fee Committee Charter

The Green Fee Committee Charter was adopted in 2008 and the version posted here reflects all subsequent amendments.


Please refer to the Charter text provided below for all relevant rules and regulations relating to the composition and operation of the committee.

PDF copy of GFC Charter

I. Statement of Purpose
This charter establishes the NEIU Campus Green Fee Committee (the Committee) as a representative body of students, faculty, and Facilities Management staff with the purpose of identifying, researching, and recommending to Facilities Management specific uses of funds generated by the Campus Green Fee in accordance with its mission to fund the implementation of clean and renewable energy technologies and improvement of the campus’ energy efficiency and conservation at Northeastern Illinois University.

II. Membership
The majority membership on the Committee shall be composed of students. The Committee shall be composed of 5 students, 2 faculty members, and 2 Facilities Management staff, making 9 total members. Students shall serve for terms of 1 year. Faculty members and staff shall serve for terms of 2 years. Members may serve an unlimited number of terms.

Student Committee members will be selected as follows:
For the purpose of this document, students are defined as individuals enrolled for at least 3 credit hours at NEIU during the Fall and Spring semesters.

    - 2 students shall be appointed by the Green Cycle Group of NEIU.
    - 1 student shall be appointed by the Student Government
    Association of NEIU. This person shall be responsible for reporting
    Committee activities to the SGA.
    - 1 student shall be appointed by the Geography and Environmental Studies     Department Chair at NEIU.
    - 1 student shall be selected from a pool of applicants. A
    call for applications shall be announced via university wide email
    anytime a vacancy arises with a two week deadline for submissions.
    Appointments shall be decided by a majority vote of the remaining
    committee members within one week of the deadline. If no applications
    are received, the Committee may appoint a member with a 2/3 vote.

Faculty Committee members will be selected as follows:

    - 1 NEIU faculty member seat shall be filled by the advisor of the NEIU             Green Cycle Group.
    - 1 NEIU faculty member shall be appointed by the Geography
    and Environmental Studies Department Chair. There are no restrictions
    regarding the college, department, or program under which that faculty
    member may be employed as long as it is within NEIU.

Facilities Management Committee members will be selected as follows:

    2 employees of NEIU Facilities Management will be appointed
    by the Assistant Vice President for Facilities Management.

Students who drop below 3 credit hours during the Fall and
Spring semesters, and faculty members or university staff who resign or
have their employment with NEIU terminated will be immediately removed
from the Committee.

Rights and Privileges of Members:
Members will create, receive, and research ideas for projects and, by majority vote of the members present, decide whether or not to recommend them to Facilities Management for final approval.

III. Meetings
The Committee shall hold meetings at least twice every semester, excepting the summer term. Meetings are open to the public and meeting times and locations must be posted one week in advance. For the purposes of this Charter, a notice must be displayed under University Announcements on the NEIU Portal and on the Green Fee Committee webpage in order to be considered posted.

Quorum: Quorums are defined as no less than 5 of all the members of the Committee and must include at least 2 student members. Meetings shall not begin and votes shall not take place without quorum.

IV. Executive Board
The Executive Board shall consist of a Chairperson, Vice Chairperson, and a Secretary. All Executive Board members will be nominated and selected from the 9 members of the Committee by a Committee vote. 2/3 of the members of the Committee must be present in order to elect Executive Board members.

Chairperson: The Chairperson shall be responsible for keeping abreast of any Subcommittees, calling meetings of the full Committee, designating special meeting times, creating agendas for meetings, notifying members of the Committee of all meeting times at least 72 hours in advance, keeping attendance records, holding any Subcommittees and their Chairs accountable for their assignments, and maintaining order during meetings.

Vice Chairperson: The Vice Chairperson shall preside at meetings of the organization in the absence of the Chairperson.

Secretary: The Secretary shall maintain organization of records and detailed meeting minutes (The minutes will be required to provide enough detail of meeting events to enable a non-participant to have a comprehensive understanding of the events and communications that transpired at the meeting.). The Secretary shall submit minutes to the Committee within one week of meetings. Once approved, all meeting minutes shall be posted to the Green Fee Committee web page.  

Subcommittees: Subcommittees may be formed by the Committee as deemed necessary (e.g., for the review of individual projects or several related projects). Each Subcommittee shall consist, whenever possible, of at least one student, one faculty member, and one Facilities Management staff member.

Subcommittee Chairs: Subcommittee Chairs shall be nominated and selected from the 8 members of the Committee who are not the Chair by a vote of the Committee members present.

Powers of Subcommittee Chairs: Subcommittee Chairs shall be responsible for calling meetings of their Subcommittees, designating special meeting times, creating agendas for meetings, notifying members of the Subcommittee of all meeting times at least 72 hours in advance, keeping attendance records, ensuring that tasks assigned to their Subcommittee are completed, and reporting back to the Committee about Subcommittee meetings and outside research.

V. Project Approval
The Committee shall establish standards by which proposed projects must be evaluated (e.g., environmental benefits, technical feasibility, cost analysis, etc.). Projects will be generated through the Student Subcommittee and upon that subcommittee’s approval will move forward to be approved by a simple majority vote of the Green Fee Committee. Upon a vote of approval, projects will be recommended to Facilities Management. Facilities Management has the power to veto any projects on grounds of technical or mechanical inviability, or of safety or liability considerations; with written explanation detailing the lack of feasibility or systems integration, or of the safety issue or liability imposed. The committee reserves the right to appeal a veto decision and to seek administrative arbitration in the case of a dispute over the judgment of a veto decision by Facilities Management. No Campus Green Fee funds shall be used for any projects without the approval of the Committee. The Committee Chair is responsible for maintaining records of all public commentary and reporting it to the Committee prior to an approval vote. Any projects reviewed by a Subcommittee shall not be submitted for an approval vote without the recommendation of that Subcommittee.

VI. Approval and Amendment of Charter

Ratification of Charter: The Charter of the Committee shall be approved by a majority vote of the members of the Committee.

Amendment of the Charter: The Charter of the Committee shall be amended by a 2/3 vote of the members of the Committee.

VII. Rules and Regulations

Removal of Members:
The following are grounds for removal of Committee members:

Failure of Executive Board officers to perform duties
stated in this charter.
Failure of members to perform duties assigned to them by
the Committee or a Subcommittee.
Failure of members to attend at least 1 meeting per
semester without excuse.
A 2/3 vote of the Committee shall be necessary to remove any
Committee member. Any individual whose membership is in question must
be informed in writing 72 hours prior to such a vote.

Procedure:
The Committee shall follow the rules of order as outlined in Roberts
Rules of Order, Newly Revised, unless otherwise specified in this charter.

Dissolution of the Committee and the NEIU Campus Green Fee:
Should such a time arise in which it is not possible to fill the student Committee membership requirement, funds generated from the NEIU Campus Green Fee shall be held and not allocated to any new projects until said requirement can be filled. Should the duration of such time last longer than 2 years, the NEIU Campus Green Fee shall cease to be collected from students and the use of any funds accumulated shall be determined by the Board of Trustees in accordance with the written purpose of the fund.