Student Activities
  

WELCOME TO SAO CLUBNET
Provided by OrgSync

ORGSYNC CHEAT SHEET

What is OrgSync?
OrgSync is a hosted services organization that provides tools and applications needed to organize and manage student organizations and their members. The Student Activities Office purchased the technology package from this organization. The package is the online club management system that functions very similar to the NEIUport but is specifically geared toward student organization/clubs resources, management, and systems.Each club has its own portal group and each potential student leader and club/organization member has their own portal page. The umbrella organization for NEIU is “SAO ClubNet”. This is the managing portal and oversight is within the Student Activities Office.

What Can Clubs & Organizations Expect?
Clubs will be able to:

  • Organize and manage club membership information
  • Create and manage and club event calendar available to ALL members
  • Create and store documents related to club function.
  • Track event attendance by members and officers.
  • Assign , track and manage tasks in order to ensure the work of the club/organization is done.
  • Track club/organization funds.
  • Post messages to all members w/ the option of also emailing members.
  • Store files.
  • Submit online paperwork to the Student Activities Office.
  • Hold online discussions w/ members.
  • Poll members for feedback.
  • SAO can create official leadership/service/involvement transcripts based on individual club member’s activity tracked by the system.

How it works:
1. OFFICIAL SAO SYSTEM: It is mandatory that all clubs/organizations use OrgSync. Not doing so will result in the organization missing a great deal of information/resources (such as forms available). This is now the OFFICIAL process for SAO management of student clubs/organizations.

2. PORTALS CREATED: All club/organization portals have already been created. The password to join any club/organization is “northeastern”. Please DO NOT change this password. The only organizations that have permission to change their password are Greek-letter organizations.

3. OFFICERS REGISTERED. All club/org officers listed on ’08-’09 Charter Renewal Form have already been registered. The login/registration website is www.orgsync.com. Your password will be your last name and your NEIU ID # (exclude preceding zeros); unless otherwise specified by an SAO staff member. Once you login, you can go into your portal and change your profile. We only entered basic information.

4. ADMINISTRATIVE PERMISSIONS: All officers have been made “administrators” of their club and they have been added to the membership of the umbrella portal group, “SAO ClubNet”. Administrators have the permission to manage their club portal. Further, anytime a new officer joins, they should be given administrative rights by another administrator of the club.

5. UMBRELLA GROUP: All new officers must also join the umbrella group (SAO ClubNet). This gives them access to vital online forms, resources, and information from the SAO.

How to register if you are not already registered:
1. Go to www.orgsync.com.
2. Click on “Register” in the top right corner.
3. Complete all required fields (at least). We recommend that you complete all fields so that if you ever need a leadership/service/involvement transcript, we can create one from the information.
4. Once you’ve completed and submitted the registration, you will be in your individual portal.
5. Click on “Join an Organization” in right top corner. This will take you to a list of Universities.
6. Find “Northeastern Illinois University” (NOT to be confused with “Northeastern University”) and click the “organizations” button to the right of it. This will take you to a list of all NEIU clubs.
7. Find the club you would like to join and click “Join”. This will take you to a black green screen. It’s not really blank. Just scroll back up to the top where it will ask you for a password.
8. Enter the password “northeastern” and hit “submit”. Note that all club passwords are northeastern unless there are Greek-letter organizations.
9. You are not a member!
10. If you wish to go into your club’s portal, just click on the name of the club that should appear below your name on the left side of your portal page. To get back to your individual portal, just click “portal” at the top of the page.

**Remember that ALL officers must also join SAO ClubNet. This can be done by clicking on “join another organization” which should appear on your individual portal homepage.

We ask that all clubs begin using the OrgSync system as soon as possible:
- You can send invites to all your members to join the club portal. Don’t forget your advisor.
- Begin populating your calendar and updating profiles and other club information.
- Explore the portal so that you have a great understanding of all the functions.
THE SAO WILL BE OFFERING TRAINING SESSIONS ON THE ORGSYNC SYSTEM in a classroom w/ computers. You will get an email soon with directions on how to sign up for the training. Here are the dates.

ORGSYNC TRAINING DATES:

Wednesday, Oct. 8th 6pm-7pm
Thursday, Oct. 9th 1:40pm-2:40pm
Friday, Oct. 10th 2pm-3pm
*All training sessions will be in CLS-4066*