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Northeastern Illinois University
Center for Teaching & Learning
5500 N St Louis Avenue
Chicago, IL 60625
Phone: (773) 442-4467
Fax: (773) 442-4531
Manual for New and Part-Time Faculty

Revised August, 2013
Please report any incorrect information to:


NEIU Mission
NEIU Statement of Values
Paperwork Requirements
Items to Acquire
Issues and Events That Precede the Term
Issues and Events That May Arise Early in the Term  
Issues and Events That May Arise during the Term
Issues and Events That Wrap up the Term
Graduate College and Affiliated Programs
Important Contacts


NEIU Mission

Northeastern Illinois University (NEIU) is dedicated to both excellence and access. The most important facets of the university's mission are to offer high quality undergraduate and graduate programs to a broad spectrum of students and to foster student growth and development. To these ends, the university attaches primary importance to excellence in teaching. Since program quality is enhanced by professional activities beyond the classroom on the part of the faculty, emphasis is also given to pure and applied research and to academic and public service.
Unique to Northeastern's mission are the two distinctive features of diversity and community partnerships. Because of its location in the Chicago metropolitan area, the university serves a population which is diverse in age, culture, language, and race. This diversity, a major asset, means that the academic programs utilize a variety of perspectives to enrich the teaching and learning experience and to prepare students for the multiculturalism which characterizes our society. The university's location also provides students and faculty with many opportunities to integrate field-based learning, research, and service with classroom instruction.

Northeastern Illinois University preserves the finest traditions of university education, augmented by active involvement in the metropolitan area, on behalf of the residents of Illinois.


Northeastern Illinois University - Statement of Values

As a public institution of higher education, Northeastern Illinois University is committed to a set of shared values that, taken collectively, guides our actions and interactions as we work together to prepare graduates for the responsible exercise of citizenship. We, the NEIU community, believe it is critical for our democracy to create a space in which the commitment to these values results in a thriving educational community that transforms the lives of all. As we take stock of the present and look to the future, these values serve as the touchstone for planning how we will best achieve the educational mission entrusted to us.

Integrity: NEIU is accountable to those we serve and to those from whom we receive support. We are committed to honesty, respect, and transparency in our words and our actions. In that regard, we work to be good stewards of the resources we are entrusted to use. This includes human, physical, fiscal, and environmental resources.

Excellence: In our pursuit of and commitment to excellence, we value the highest quality of learning and teaching, scholarship, and service. We value opportunities and experiences that support personal and professional development for all members of our community. In all that we say and do, we are committed to the process and products of excellence.

Access to Opportunity: NEIU values access to opportunity; we value a welcoming environment which provides appropriate support as well as encourages mutual responsibility for and commitment to learning.

Diversity: NEIU values the inclusion of a broad spectrum of students, staff, and faculty in the life of the University. We celebrate and foster global perspectives. We encourage the open and respectful expression of ideas and differences in thoughts, experiences, and opinions.

Community: As a commuter institution, NEIU has a special obligation to provide an environment that is supportive, nurturing, and participatory. Such an environment is characterized by civility, fostering humanity and engagement, and creates a sense of community through inclusion, mutual respect, and empowerment. NEIU values our metropolitan setting as a laboratory for learning, and we foster partnerships for learning, research, and service throughout this dynamic region to promote the public good.

Empowerment Through Learning: NEIU is dedicated to creating a culture that provides life-long learning opportunities for all members of the University community. We are especially committed to transforming students' lives by engaging them in an educational experience that empowers them to graduate with the skills and knowledge to become effective leaders and citizens in their personal and professional lives.

NEIU Baccalaureate Goals

See page 4 of the Academic Catalog

History of the University

See page 5 of the Academic Catalog

Organizational Structure

See page 5 of the Academic Catalog


Paperwork Requirements

In January 2007, Northeastern Illinois University launched a university-wide internet portal. An internet portal provides a way for people to access information and services that are targeted specifically for them.

Access to information is simplified with a centralized location for e-mail, Blackboard, and other services, with single user sign-in. NEIUport also includes quick links to information targeted to a student's degree, program, and other groups. Faculty/Students/Staff are able to customize the portal features to suit their individual needs and preferences.

To log into NEIUport for the first time, you will need your NEIU ID number. This information can be found on your NEIU ID card. Clicking on will bring you to the NEIUport login screen.

For new tenure-track faculty: You have received a letter from Academic Affairs reminding you to complete your I-9 requirements upon arrival on campus. Additional paperwork is filled out during your orientation session with the Human Resources Benefits Office (Mary Griesinger, x 5202). This needs to be done within 10 days from the start date of your contract; otherwise your choices for health, dental, and retirement plans will be reduced to the automatic default option.

For Instructors/Adjuncts: Hiring documents originate in your academic department and are then processed through Academic Affairs and Human Resources. All new hires need to verify insurance eligibility with Mary Griesinger in the Benefits Office.


Items to Acquire

Academic Catalog

Available in hardcopy, provided to every faculty member, and online at: Students/Current_Students.html (click on Catalog). A link to the Catalog is also available on NEIUport on the Faculty Tab in the Faculty Quicklinks Channel.

Email Address

Once a new hire's paperwork (e.g., I-9, W-4, SS#) has been processed, The Administrative Information System (AIS) at University Computing creates email addresses through an automated management system.


The department chair requests new office keys through a memo (in email, fax, or interoffice mail) to the director of University Police (James C. Lyon). The memo contains the name of the faculty member or instructor and the room number for the office or offices to which the key provides access (possibly also the key code, if known), and a phone extension where the key clerk can contact the faculty member when the key is ready, usually within a week from the arrival of the memo. The faculty member then needs to pick up the key personally, show an ID, and sign for the receipt of the key.

Novell Network and Computing Accounts

For instructions on getting authorization and passwords for the Novell network and other campus computing systems, refer to Departments/Administrative Departments/University Computing/Network_Distributed_Services/Getting Started.html

Office and Phone Number

As soon as an office location has been assigned to a faculty member by the department chair, Telecommunications can activate the appropriate phone number and phone mail. Requests for a phone number and a phone mail account must come from the department.

Parking Permits

Part-time instructors (those having taught no more than 14 hours total at NEIU): If you require a parking permit, contact your department, which takes care of it for you.

All other faculty: Your cheapest option is payroll deduction. Fill out the payroll election/vehicle registration form and go to the payroll department. They will send you a parking decal. If, for some reason, you prefer the direct and more expensive approach of a lump sum payment, go to the Parking Office: Parking Facility - NE Side, 1ST FLOOR. There, you will fill out an application (make sure to have standard information about your vehicle handy, such as license plate number and other owner info) and write a check for your decal. Level 2 parking is currently $181.00/semester or $543.00/annual. Level 1 parking is $337.00/semester, $675.00/academic year (Fall and Spring), or $749.00/year, incl. summer. You will need to show some ID for this process.

In case you lose your decal: You need to go to the counter at the Parking Office and pay a replacement fine.

For daily parking: There is a daily parking kiosk next to the facilities maintenance building. Daily decals cost $5.

Permission to Use Human Subjects in Research

Contact the Office of Research and Sponsored Projects ext. 4670. Forms are available on their website

Schedule of Classes

The Schedule of Classes is available in an electronic version. Click on Schedule of Classes on our home page: Students/Current_Students.html. A link to the Schedule of Classes is also available on NEIUport on the Faculty Tab in the Faculty Quicklinks Channel.

Search for External Funding

Contact the Office of Research and Sponsored Projects if you plan to look for a grant or contract. All grants must be approved by the university before they are submitted. You can reach them at x 4670.

Textbook Orders

Beck's Bookstore (x 4990) takes requests either by Textbook Adoption Form, phone, e-mail (, online order form, or fax order. If at all possible, textbooks should be ordered six weeks before classes start. Instructors' desk copies should be ordered from the publisher directly through the department secretary, who can help with the names and e-mail addresses to various publishers.

University ID-Card

ID-cards are issued to new employees only after their data have been entered into the Banner system. This will take place after you have completed your new hire packet (tax cards, info form, I-9, etc.) with Academic Affairs. The actual data entering process takes a few days since two computer systems and three different offices are involved. Delays in submitting your new hire packet can make it difficult for you to fulfill all your instructor functions (e.g., you may have difficulties putting your course materials on reserve in the library). Once Banner has generated an ID-number, you can obtain your ID-card on the same day at the Information Center across from the Bookstore.

For part-time instructors: If you need an ID-card, talk to either your department or to Academic Affairs (x 5420).


Issues and Events That Precede the Term

Syllabus and Course Organization

If you are in the College of Education, NCATE standards apply; if you are in the College of Business, AACSB standards apply. Some other departments have their internal guidelines for syllabus and course organization. Syllabi must be on file in the department office. Any major or academic program has a set of goals and objectives that a course should reflect in its syllabus and overall organization. If you are teaching General Education courses, you are also likely to teach a section or two of a course that should have coherent objectives across all its sections. Obtain syllabi from other colleagues who have taught this course in the recent past. If little or no guidelines exist for your course, consider the following key components of a good syllabus: (1) Basic information (about course, instructor, office hours, etc.) – (2) Student learning outcomes – (3) Course calendar (with dates for weekly topics and due dates) – (4) Course requirements (policies re. attendance, participation, academic honesty, etc.) – (5) Required/recommended reading materials – (6) Grading procedures (for all graded course activities). The Center for Teaching & Learning can help with more detailed recommendations for syllabus and course organization.

Room Assignments

Room changes can be made only through the formal room assignment process. For example, in the College of Education, faculty should make sure that the department secretary has made the change of room request through the Dean's office (Laura Nichols). Room reassignments are done on a first-come-first-serve basis.

A general note: Classrooms that appear to be empty during a specific time period may actually be on reserve for other uses.  A student or faculty member may need to be located in an emergency, which requires certain knowledge of where and when a class is meeting. Academic Affairs (Ana Villate, x 5421) has a list of all scheduled classes, times, and rooms. An instructor must not move a class unless a formal request to do so has been processed through the department office and approval has been granted. Furniture (chairs and desks) is placed in each classroom according to the fire code room capacity. Problems with classrooms or instructional support equipment should be reported to the department office.

ID-Card Access to Specialized Instructional Space

In order to access specialized instructional space and technology support areas-such as Technology Enhanced Classrooms (TEC's) and the Faculty Resource Center-faculty are required to request ID-card access via the Academic Affairs Office (Ana Villate, x 5421). You may do this by providing a photocopy of a current NEIU ID, listing the department that you are associated with and identifying the room that is being requested.

Student Grading

See page 41 of the Academic Catalog

For the grade appeals procedure, see Policies and Procedures in the NEIU Student Handbook. For more detail, see Submission of Final Grades under Issues and Events That Wrap up the Term!

Office Hours

According to the 2005-2008 Faculty Agreement, "each teaching professional shall maintain a schedule of at least four office hours per calendar week spread over at least three days or a schedule of at least five office hours per calendar week spread over at least two days. These hours shall be scheduled to allow reasonable access and shall be posted. If necessary and with reasonable notice faculty are expected to be accessible to meet students, other faculty, and staff on days and times other than those of posted office hours and scheduled classes."

Available Departmental Services

Every department has its own way of doing business. Ask your department chair and your departmental secretary about the availability of services and resources such as: Photocopying, office supplies, help with book orders, help with media/technology reservation, etc. For example, some departments use an ID card for xerox services, and faculty have to get money added to their card based on department allotment.

Educational Technology

The Center for Teaching and Learning includes staff which provides the university faculty with training in the use of hardware and software tools. Its purpose is to aid faculty in the creation of instructional materials to enhance student learning and retention. Currently, there is a focus on training faculty in the use of Desire2Learn, an online course management system that makes it easy to provide students with electronic syllabi, course materials, bulletin boards, or whole web-based courses. For additional technology services, see: or go to the web sites of University Technology Services and Media Services,

Assistance with Instructional Issues

The CTL offers support for full-time and part-time faculty who want to refine their teaching skills, experiment with new ideas, or learn about the application of instructional technologies in their classrooms.  Overall, our goal is to offer advice, resources, and a forum for discussion that will help the university provide its students with the best education possible.  Activities include:

•   Work with incoming faculty and provide orientation sessions, a mentoring program, and assistance with the development of professional portfolios

•   Host a series of workshops and guest lectures on issues of teaching and learning in higher education

•   Offer workshops on Instructional Technology

•   Provide individual support for technology applications in teaching

•   Assist faculty in development of online/hybrid courses

•   Assist with training initiatives in classroom assessment

•   Assist with program assessment.

We are a resource center for materials on teaching and learning and any information relevant to the work of an instructor.

Library Resources

The Ronald Williams Library provides high quality support for the university's instructional programs. Special features include:

•   18 professional librarians and 32 support staff members

•   Reserve materials support, including electronic reserves and article digitization support services

•   Professional reference assistance and group information literacy instruction

•   Holdings of approximately 800,000 book and periodical volumes

•   More than 112,000 e-books

•   Holdings of more than 1,000,000 other documents, maps, microforms, and audiovisual materials

•   Licensed access to more than 130 web-based, electronic resources which include full text access to articles from approximately 32,000 unique electronic journal titles

•   A Library web site ( that provides anytime/anywhere access to a wide range of academic information resources, web sites and online library services, including e-reference. You will need to use your NEIU login (e-mail username and password) to access some library services from off-campus

•   32 public computer workstations for student access to Internet resources appropriate for academic research

•   Wireless access throughout the Library

•   Hands-on digital media hardware and software in the Multimedia Learning Resources Center

•   Two instruction classrooms, one with wireless laptops for hands-on, active learning

•   Participation in I-Share, the Library's Voyager online catalog, which searches and provides direct patron borrowing of more than 10 million titles and approximately 35 million items held by 83 college and university libraries in Illinois

•   Rapid interlibrary loan and document delivery services

•   Adaptive library services for students with disabilities

•   A Multimedia Learning Resource Center housing traditional AV holdings and digital media hardware and software

•   Numerous study areas throughout the building suitable for quiet private study and for collaborative small group learning

•   Special research collections, including the University Archives and the Illinois State Regional Archives depository for Chicago and Cook County

•   A branch library at the Center for Inner City Studies with a collection of more than 27,000 book and periodical volumes.

Division of Student Affairs Support Services

The Division of Student Affairs enhances student success through educationally-purposeful programs and services in an inclusive multicultural learning community. The Division of Student Affairs is responsible for the following areas:

Academic and Career Advising,

Angelina Pedroso Center for Diversity and Intercultural Affairs,

Campus Recreation,

Learning Support Center,

New Student and Family Programs,

Proyecto Pa'Lante,

Project Success,

Student Disability Services,

Student Health and Counseling Services,

Student Leadership Development Office,

Student Rights and Responsibilities,

Student Union, Event and Conference Services,

TRIO Student Support Services

Collective Bargaining Agreement and Faculty Obligations

The faculty contract between the Union and the University, as well as the general Faculty Employment Obligations, are available on the Faculty Resources page of the NEIU web site at: Resources/Faculty_Resources.html. A link to the Faculty Contract is also available on NEIUport on the Faculty Tab.

Work Load Assignments and Credit Unit Guidelines

Policies regarding work load and credit units (CU's), including CU's for technology, are available on the Faculty Resources page of the NEIU web site at: Resources/Faculty_Resources.html


Issues and Events That May Arise Early in the Term


Students at Northeastern Illinois University register online via NEIUport. Students process their initial registration and adjust their registration (adding and dropping) via NEIUport.

There are several registration periods:

(1) Advanced Registration is held several months before the start of the term. Students are scheduled to register based on student classification and hours earned. Students may register any time during Advanced Registration once their assigned registration time begins.

(2) Open Registration is held after Advanced Registration. Eligible students may register at any time.

(3) Late Registration is held a few weeks prior to the first day of classes. Eligible students may register at any time.

(4) Change of Registration begins on the day prior to the first day of classes and continues for several days. Prior to the day of the first class session, students may register for open courses without departmental approval. Beginning with the day of the first class session, courses will require departmental approval. Each department has its own procedures for processing departmental approvals. Students still must register via NEIUport after the departmental approval has been processed.

The Schedule of Classes for each term will list the specific dates for each registration period (see Registration and Deadline Dates posted on the scheule webpage).

Class Lists

Class Lists are available online via NEIUport on the Faculty tab in the Faculty Dashboard channel. Instructions on how to use the Faculty Dashboard can be found in the Faculty Self Service Information channel by clicking on Using the Faculty Dashboard under the heading of New Job Aids.

Instructors are asked to review their class lists and send any students who are attending the class but do not appear on the class list to the Enrollment Services Center.

It is important to note that students will not be added to a course unless they officially registered for the course, nor will a student be dropped from a course unless the student officially withdraws from the course.

First Class Session Attendance

Instructors may reassign a student's seat in a class if the student does not attend the first class session, and neglects to inform the instructor in advance of the intended absence. The student will be responsible for any financial consequence if the course is not officially dropped by the student before the appropriate refund deadline. Some departments have very strict regulations about admitting students, class rosters, and reassignments for no-shows on the first day of class. Faculty should discuss those procedures with their chair and department secretaries.

Students are expected to attend all regularly scheduled classes and examinations. If a student has more than three unexcused absences (or one per class credit hour), the instructor may lower the student's grade, require additional work, and/or impose other sanctions as appropriate.

Students with Disabilities

See Policies and Procedures in the NEIU Student Handbook.

Accommodation of Religious Observances

See page 37 of the Academic Catalog

Issues and Events That May Arise During the Term


See Registration and Deadline Dates page under the Schedule of Classes on the Current Students webpage.

Academic Integrity and Academic Misconduct

Academic misconduct is an offense against the University. Acts of academic misconduct include but are not limited to:

1.  Cheating. Use or attempted use of any unauthorized assistance in taking an exam, test, quiz, or other assignment. (Please note: cheating on exams includes all required University, state, and/or national assessment exams.)

2.  Encouraging Academic Dishonesty. Intentionally or knowingly helping or attempting to persuade and/or influence another to violate the University's rules, policies, and regulations governing academic integrity.

3.  Fabrication. Deliberate falsification or design of any material or excerpt in an academic assignment or exercise.

4.  Plagiarism. Appropriation or imitation of the language, ideas, and thoughts of another author and representation of them as one's original work. This includes (1) paraphrasing another's ideas or conclusions without acknowledgement; (2) lifting of entire paragraphs, chapters, etc. from another's work; and (3) submission as one's own work, any work prepared by another person or agency.

If the student's observed conduct or apparent behavior is such as to lead to suspicion of academic misconduct, the faculty member in whose course the alleged infraction occurred may adjust the grade downward (including F - failure) for the test, paper, or course, or other course related activity in question. In such instances, the faculty member shall notify the student, the Department/Unit Head, and the Student Rights and Responsibilities Office of the reason for such action in writing. The student has the right to appeal the grade (see Grade Appeal Policy).

If the faculty member in whose course the alleged infraction occurred perceives the alleged act of academic misconduct as warranting additional or other action (beyond adjusting the grade downward for the test, paper, or course or other course related activity in question), she/he shall file a complaint with the University Examiner to initiate the Student Conduct Code procedure. NOTE: Should this procedure be used, and should there be a formal hearing, the Judicial Hearing Officer, Student Rights and Responsibilities Office, shall notify in writing the appropriate Chair and Dean in writing of the outcome.

Privacy Rights

The Family Education Rights and Privacy Act (FERPA) of 1974 protects the privacy of student records. "Education" records are those records which are directly related to a student and maintained by the institution. The Act provides students the right to inspect and review education records, the right to seek to amend those records, and to limit disclosure of information from the records. Exceptions from that right include: Records of parents' financial status; medical and psychological records; and certain documents that carry waivers signed by the student. Students may also restrict the release of directory information (e.g., student's name, address, phone number, dates of attendance, enrollment status, level, major, campus e-mail address, date and place of birth, etc.). Student records are open to members of the currently employed University faculty and staff who have a legitimate need to know their contents. The determination of a "legitimate need to know" will be made by the person responsible for the maintenance of the record. Education records will be released to third parties only by the Vice President for Student Affairs, the Director of Financial Aid, or the Director of Admissions and Records. The same principles of confidentiality must be applied to electronic data as apply to paper documents. For further information regarding FERPA, please refer to the University Catalog or contact Dan Weber, Registrar.

Sexual Harassment

see Policies and Procedures in the NEIU Student Handbook.

Emergencies/Class Cancellation

An emergency may arise that would cause an instructor to miss class. In such an instance, the department chairperson must be notified as quickly as possible. If the chairperson is not available, leave a message with the department secretary. If neither of them can be reached (e.g., in the case of an early-morning or weekend class), contact University Police (x 4100). It is important that someone make arrangements to notify the class of the instructor's absence or to have another faculty member teach the class. If illness or injury is expected to cause an extended absence, please discuss the details with the department chairperson. Forms for filing sick reports are available from the department secretary.

Accessing Your Office after Hours

In the evenings and on weekends, university buildings are usually locked. If you need to access your office after hours, you will have to go to University Police (located in the Parking Facility on the north side of the building), sign in, and show an ID. An officer will then meet you at the building in which your office is located.


Issues and Events That Wrap Up the Term

Course Evaluation

Consult the Department Application of Criteria (DAC) document of your department.

Final Examinations

See Registration and Deadline Dates info in Schedule of Classes weblink, and the detailed Final Exam Schedule in the Schedule of Classes.

Final Grade Submission

Final grades are submitted online via NEIUport. Information regarding the time period when grades are to be submitted will be posted on NEIUport on the Faculty tab in the Faculty Self Service Information channel. Instructions on how to submit grades online can be found in the Faculty Self Service Information channel. In addition, several grade submission demonstrations will be held during the Fall semester. The schedule will be posted in the Faculty Self Service Information channel.

Instructors who do not submit grades by the deadline must come to the Records Office to submit their grades in person. In the absence of a grade, the student's record will reflect an X, which indicates that the grade was not submitted. Students will be informed to contact the instructor or department chair for information regarding their grade.


“I” (incomplete) may be given if a student is absent from the final examination or fails to complete a special research or individual study project because of some unavoidable circumstance such as illness. See page 43 of the Academic Catalog.

Posting of Grades

Students' privacy rights do not allow you to post their grades in a public area using their name, social security number, or part of the SS#. For more information on confidentiality issues, call Daniel Weber, Registrar at x 4029.

Grade Changes

See page 44 of the Academic Catalog.


Graduate College and Affiliated Programs


If you are scheduled to teach graduate courses please consult with Kimberly Bolanos, Admissions and Records Representative, at x 6002 or concerning special regulations pertaining to policies for graduate courses and services for graduate students. These policies generally refer to late admissions to courses, and to the advisement of graduate students. Each year the Graduate College conducts a meeting with Graduate Advisors that you are welcome to attend. At this meeting, there is a review of current practices, services, and policies.

Office of International Programs

International and global issues are important aspects of an NEIU education. The Office of International Education is able to provide you with information concerning the inclusion of an international study opportunity as a part of a spring or summer course. The Office of International Programs also has a faculty advisory committee that welcomes your participation. Please contact the Coordinator of International Programs, Ryan Miller, at ext 4796. The university has several international partnership agreements with universities in France, Poland, and Korea. We are pursuing agreements in Latin America and Africa. For information concerning international agreements and their implications for research, please contact Dr. Larry Berlin, Director of International Programs at

Honors Program

The Honors Program offers special courses for honors students. Faculty interested in teaching or participating in an honors course should contact Kris Over, Coordinator, Honors Program, at x 6044.

Non-Traditional Degree Programs

Non-Traditional Degree Programs include the Bachelor of Arts in Interdisciplinary Studies [BAIS] Program and University Without Walls [UWW]. These programs provide adult students with expanded opportunities for the completion of their degrees. NEIU faculty members participate with these programs through a range of academic activities. For further information concerning how you can participate in these programs, please contact Kim Sanborn, Acting Director of Non-Traditional Degree Programs, at x 6038 or .


Important Contacts

Academic Affairs' Resources for Faculty: Resources/Faculty_Resources.html

College of Arts and Sciences Home Page: of Arts_Sciences/College_of_Arts_&_Sciences.html

College of Business and Management Home Page:

College of Education Home Page:

College of Graduate Studies and Research Home Page:

Ronald Williams Library Home Page:

NEIU's Academic Catalog:

Policies and Procedures in Student Survival Kit:

Center for Teaching and Learning's Faculty Resources:

Faculty Self Service Information Channel, Faculty Tab, NEIUport

Unit Head/Chair contacts:
NEIU phone book: or of Arts_Sciences/Faculty Contact Information/Faculty_Contact_Information.html

Prepared by the Center for Teaching and Learning

[Modeled after the University of North Florida's "Adjunct Faculty Handbook"]