Manual for New and Part-Time Faculty
Revised August, 2013
Please report any incorrect information to: E-Hansen@neiu.edu
Northeastern Illinois University (NEIU) is dedicated to both
excellence and access. The most important facets of the university's
mission are to offer high quality undergraduate and graduate
programs to a broad spectrum of students and to foster student
growth and development. To these ends, the university attaches
primary importance to excellence in teaching. Since program
quality is enhanced by professional activities beyond the classroom
on the part of the faculty, emphasis is also given to pure and
applied research and to academic and public service.
Unique to Northeastern's mission are the two distinctive features
of diversity and community partnerships. Because of its location
in the Chicago metropolitan area, the university serves a population
which is diverse in age, culture, language, and race. This diversity,
a major asset, means that the academic programs utilize a variety
of perspectives to enrich the teaching and learning experience
and to prepare students for the multiculturalism which characterizes
our society. The university's location also provides students
and faculty with many opportunities to integrate field-based
learning, research, and service with classroom instruction.
Northeastern Illinois University preserves the finest traditions
of university education, augmented by active involvement in
the metropolitan area, on behalf of the residents of Illinois.
As a public institution of higher education, Northeastern
Illinois University is committed to a set of shared values that,
taken collectively, guides our actions and interactions as we
work together to prepare graduates for the responsible exercise
of citizenship. We, the NEIU community, believe it is critical
for our democracy to create a space in which the commitment
to these values results in a thriving educational community
that transforms the lives of all. As we take stock of the present
and look to the future, these values serve as the touchstone
for planning how we will best achieve the educational mission
entrusted to us.
Integrity: NEIU is accountable to those
we serve and to those from whom we receive support. We are committed
to honesty, respect, and transparency in our words and our actions.
In that regard, we work to be good stewards of the resources
we are entrusted to use. This includes human, physical, fiscal,
and environmental resources.
Excellence: In our pursuit of and commitment
to excellence, we value the highest quality of learning and
teaching, scholarship, and service. We value opportunities and
experiences that support personal and professional development
for all members of our community. In all that we say and do,
we are committed to the process and products of excellence.
Access to Opportunity: NEIU values access to
opportunity; we value a welcoming environment which provides
appropriate support as well as encourages mutual responsibility
for and commitment to learning.
Diversity: NEIU values the inclusion of a broad
spectrum of students, staff, and faculty in the life of the
University. We celebrate and foster global perspectives. We
encourage the open and respectful expression of ideas and differences
in thoughts, experiences, and opinions.
Community: As a commuter institution, NEIU has
a special obligation to provide an environment that is supportive,
nurturing, and participatory. Such an environment is characterized
by civility, fostering humanity and engagement, and creates
a sense of community through inclusion, mutual respect, and
empowerment. NEIU values our metropolitan setting as a laboratory
for learning, and we foster partnerships for learning, research,
and service throughout this dynamic region to promote the public
Empowerment Through Learning: NEIU is dedicated
to creating a culture that provides life-long learning opportunities
for all members of the University community. We are especially
committed to transforming students' lives by engaging them in
an educational experience that empowers them to graduate with
the skills and knowledge to become effective leaders and citizens
in their personal and professional lives.
NEIU Baccalaureate Goals
See page 4 of the Academic Catalog
History of the University
See page 5 of the Academic Catalog
See page 5 of the Academic Catalog
In January 2007, Northeastern Illinois University launched a
university-wide internet portal. An internet portal provides a
way for people to access information and services that are targeted
specifically for them.
Access to information is simplified with a centralized location for e-mail, Blackboard, and other services, with single user sign-in. NEIUport also includes quick links to information targeted to a student's degree, program, and other groups. Faculty/Students/Staff are able to customize the portal features to suit their individual needs and preferences.
To log into NEIUport for the first time, you will need your
NEIU ID number. This information can be found on your NEIU ID
card. Clicking on http://neiuport.neiu.edu will
bring you to the NEIUport login screen.
You have received a letter from Academic Affairs reminding you
to complete your I-9 requirements upon arrival on campus. Additional
paperwork is filled out during your orientation session with
the Human Resources Benefits Office (Mary Griesinger, x 5202).
This needs to be done within 10 days from the start date of
your contract; otherwise your choices for health, dental, and
retirement plans will be reduced to the automatic default option.
Hiring documents originate in your academic department and are then
processed through Academic Affairs and Human Resources. All new hires
need to verify insurance eligibility with Mary Griesinger in the Benefits
Available in hardcopy, provided to every faculty member, and
online at: www.neiu.edu/Current
Students/Current_Students.html (click on Catalog). A link
to the Catalog is also available on NEIUport on the Faculty
Tab in the Faculty Quicklinks Channel.
Once a new hire's paperwork (e.g., I-9, W-4, SS#) has been
processed, The Administrative Information System (AIS) at University
Computing creates email addresses through an automated management
The department chair requests new office keys through a memo (in
email, fax, or interoffice mail) to the director of University Police
(James C. Lyon). The memo contains the name of the faculty member
or instructor and the room number for the office or offices to which
the key provides access (possibly also the key code, if known), and
a phone extension where the key clerk can contact the faculty member
when the key is ready, usually within a week from the arrival of the
memo. The faculty member then needs to pick up the key personally,
show an ID, and sign for the receipt of the key.
Novell Network and Computing Accounts
For instructions on getting authorization and passwords for
the Novell network and other campus computing systems, refer
to http://www.neiu.edu/NEIU Departments/Administrative Departments/University Computing/Network_Distributed_Services/Getting Started.html
Office and Phone Number
As soon as an office location has been assigned to a faculty
member by the department chair, Telecommunications can activate
the appropriate phone number and phone mail. Requests for a
phone number and a phone mail account must come from the department.
Part-time instructors (those having taught no more than
14 hours total at NEIU): If you require a parking permit,
contact your department, which takes care of it for you.
All other faculty: Your cheapest option is payroll deduction. Fill
out the payroll
election/vehicle registration form and go to the payroll department.
They will send you a parking decal. If, for some reason, you prefer
the direct and more expensive approach of a lump sum payment, go to
the Parking Office:
Parking Facility - NE Side, 1ST FLOOR. There, you will fill out an
application (make sure to have standard information about your vehicle
handy, such as license plate number and other owner info) and write
a check for your decal. Level 2 parking is currently $181.00/semester
or $543.00/annual. Level 1 parking is $337.00/semester, $675.00/academic
year (Fall and Spring), or $749.00/year, incl. summer. You will need
to show some ID for this process.
In case you lose your decal: You need to go to the counter
at the Parking Office and pay a replacement fine.
For daily parking: There is a daily parking kiosk next
to the facilities maintenance building. Daily decals cost $5.
Permission to Use Human Subjects in Research
Contact the Office of Research and Sponsored Projects ext.
4670. Forms are available on their website http://www.neiu.edu/~sprogram/
Schedule of Classes
The Schedule of Classes is available in an electronic version.
Click on Schedule of Classes on our home page: www.neiu.edu/Current
Students/Current_Students.html. A link to the Schedule of
Classes is also available on NEIUport on the Faculty Tab in
the Faculty Quicklinks Channel.
Search for External Funding
Contact the Office of Research and Sponsored Projects if you
plan to look for a grant or contract. All grants must be approved
by the university before they are submitted. You can reach them
at x 4670.
Beck's Bookstore (x 4990) takes requests either by Textbook
Adoption Form, phone, e-mail (M-Small1@neiu.edu),
order form, or fax order. If at all possible, textbooks
should be ordered six weeks before classes start. Instructors' desk copies should be ordered from the publisher directly through
the department secretary, who can help with the names and e-mail
addresses to various publishers.
ID-cards are issued to new employees only after their data
have been entered into the Banner system. This will take place
after you have completed your new hire packet (tax cards, info
form, I-9, etc.) with Academic Affairs. The actual data entering
process takes a few days since two computer systems and three
different offices are involved. Delays in submitting your new
hire packet can make it difficult for you to fulfill all your
instructor functions (e.g., you may have difficulties putting
your course materials on reserve in the library). Once Banner
has generated an ID-number, you can obtain your ID-card on the
same day at the Information Center across from the Bookstore.
For part-time instructors: If you need an ID-card,
talk to either your department or to Academic Affairs (x 5420).
Syllabus and Course Organization
If you are in the College of Education, NCATE standards apply;
if you are in the College of Business, AACSB standards apply.
Some other departments have their internal guidelines for syllabus
and course organization. Syllabi must be on file in the department
office. Any major or academic program has a set of goals and
objectives that a course should reflect in its syllabus and
overall organization. If you are teaching General Education
courses, you are also likely to teach a section or two of a
course that should have coherent objectives across all its sections.
Obtain syllabi from other colleagues who have taught this course
in the recent past. If little or no guidelines exist for your
course, consider the following key components of a good syllabus:
(1) Basic information (about course, instructor, office hours,
etc.) (2) Student learning outcomes (3) Course calendar
(with dates for weekly topics and due dates) (4) Course requirements
(policies re. attendance, participation, academic honesty, etc.)
(5) Required/recommended reading materials (6) Grading procedures
(for all graded course activities). The Center for Teaching
& Learning can help with more detailed recommendations for
syllabus and course organization.
Room changes can be made only through the formal room assignment
process. For example, in the College of Education, faculty should
make sure that the department secretary has made the change of room
request through the Dean's office (Laura Nichols). Room
reassignments are done on a first-come-first-serve basis.
A general note: Classrooms that appear to be empty during a
specific time period may actually be on reserve for other uses.
A student or faculty member may need to be located in an emergency,
which requires certain knowledge of where and when a class is
meeting. Academic Affairs (Ana Villate, x 5421) has a list of
all scheduled classes, times, and rooms. An instructor must
not move a class unless a formal request to do so has been processed
through the department office and approval has been granted.
Furniture (chairs and desks) is placed in each classroom according
to the fire code room capacity. Problems with classrooms or
instructional support equipment should be reported to the department
ID-Card Access to Specialized Instructional Space
In order to access specialized instructional space and technology
support areas-such as Technology Enhanced Classrooms (TEC's)
and the Faculty Resource Center-faculty are required to request
ID-card access via the Academic Affairs Office (Ana Villate,
x 5421). You may do this by providing a photocopy of a current
NEIU ID, listing the department that you are associated with
and identifying the room that is being requested.
See page 41 of the Academic
For the grade appeals procedure, see Policies and Procedures
in the NEIU Student Handbook. For more detail, see Submission of Final Grades under Issues
and Events That Wrap up the Term!
According to the 2005-2008 Faculty Agreement, "each teaching
professional shall maintain a schedule of at least four office
hours per calendar week spread over at least three days or a
schedule of at least five office hours per calendar week spread
over at least two days. These hours shall be scheduled to allow
reasonable access and shall be posted. If necessary and with
reasonable notice faculty are expected to be accessible to meet
students, other faculty, and staff on days and times other than
those of posted office hours and scheduled classes."
Available Departmental Services
Every department has its own way of doing business. Ask your
department chair and your departmental secretary about the availability
of services and resources such as: Photocopying, office supplies,
help with book orders, help with media/technology reservation,
etc. For example, some departments use an ID card for xerox
services, and faculty have to get money added to their card
based on department allotment.
The Center for Teaching and Learning includes staff which provides
the university faculty with training in the use of hardware and software
tools. Its purpose is to aid faculty in the creation of instructional
materials to enhance student learning and retention. Currently, there
is a focus on training faculty in the use of Desire2Learn,
an online course management system that makes it easy to provide students
with electronic syllabi, course materials, bulletin boards, or whole
web-based courses. For additional technology services, see: http://www.neiu.edu/~ctl/new_faculty_resources.html
or go to the web sites of University
Technology Services and Media Services, http://www.neiu.edu/~umsdept/.
Assistance with Instructional Issues
The CTL offers support for full-time and part-time faculty
who want to refine their teaching skills, experiment with new
ideas, or learn about the application of instructional technologies
in their classrooms. Overall, our goal is to offer advice,
resources, and a forum for discussion that will help the university
provide its students with the best education possible.
• Work with incoming faculty and provide
orientation sessions, a mentoring program, and assistance with
the development of professional portfolios
• Host a series of workshops and guest lectures
on issues of teaching and learning in higher education
• Offer workshops on Instructional Technology
• Provide individual support for technology
applications in teaching
• Assist faculty in development of online/hybrid
• Assist with training initiatives in classroom
• Assist with program assessment.
We are a resource center for materials on teaching and learning
and any information relevant to the work of an instructor.
The Ronald Williams Library provides high quality support for
the university's instructional programs. Special features include:
• 18 professional librarians and 32 support staff
• Reserve materials support, including electronic
reserves and article digitization support services
• Professional reference assistance and
group information literacy instruction
• Holdings of approximately 800,000 book and periodical
• More than 112,000 e-books
• Holdings of more than 1,000,000 other documents,
maps, microforms, and audiovisual materials
• Licensed access to more than 130 web-based,
electronic resources which include full text access to articles
from approximately 32,000 unique electronic journal titles
• A Library web site (http://library.neiu.edu/)
that provides anytime/anywhere access to a wide range of academic
information resources, web sites and online library services,
including e-reference. You will need to use your NEIU login
(e-mail username and password) to access some library services
• 32 public computer workstations for student
access to Internet resources appropriate for academic research
• Wireless access throughout the Library
• Hands-on digital media hardware and software
in the Multimedia Learning Resources Center
• Two instruction classrooms, one with wireless
laptops for hands-on, active learning
• Participation in I-Share, the Library's
Voyager online catalog, which searches and provides direct patron
borrowing of more than 10 million titles and approximately 35 million
items held by 83 college and university libraries in Illinois
• Rapid interlibrary loan and document delivery
• Adaptive library services for students
• A Multimedia Learning Resource Center
housing traditional AV holdings and digital media hardware and
• Numerous study areas throughout the building
suitable for quiet private study and for collaborative small
• Special research collections, including
the University Archives and the Illinois State Regional Archives
depository for Chicago and Cook County
• A branch library at the Center for Inner
City Studies with a collection of more than 27,000 book and
Division of Student Affairs Support Services
Division of Student Affairs enhances student success
through educationally-purposeful programs and services in an
inclusive multicultural learning community. The Division of
Student Affairs is responsible for the following areas:
Academic and Career Advising,
Angelina Pedroso Center for Diversity and Intercultural Affairs,
New Student and Family Programs,
Student Disability Services,
Student Health and Counseling Services,
Student Leadership Development Office,
Student Rights and Responsibilities,
Student Union, Event and Conference Services,
Student Support Services
Collective Bargaining Agreement and Faculty Obligations
The faculty contract between the Union and the University,
as well as the general Faculty Employment Obligations, are available
on the Faculty Resources page of the NEIU web site at: http://www.neiu.edu/Faculty_Staff/Faculty
Resources/Faculty_Resources.html. A link to the Faculty
Contract is also available on NEIUport on the Faculty Tab.
Work Load Assignments and Credit Unit Guidelines
Policies regarding work load and credit units (CU's),
including CU's for technology, are available on the Faculty
Resources page of the NEIU web site at:
Students at Northeastern Illinois University register online via
NEIUport. Students process their initial registration and adjust their
registration (adding and dropping) via NEIUport.
There are several registration periods:
(1) Advanced Registration is held several months before
the start of the term. Students are scheduled to register based
on student classification and hours earned. Students may register
any time during Advanced Registration once their assigned registration
(2) Open Registration is held after Advanced Registration. Eligible students may register at any time.
(3) Late Registration is held a few weeks prior to the
first day of classes. Eligible students may register at any time.
(4) Change of Registration begins on the day prior to
the first day of classes and continues for several days. Prior
to the day of the first class session, students may register
for open courses without departmental approval. Beginning with
the day of the first class session, courses will require departmental
approval. Each department has its own procedures for processing
departmental approvals. Students still must register via NEIUport
after the departmental approval has been processed.
The Schedule of Classes for each term will list the specific dates
for each registration period (see Registration and Deadline Dates
posted on the scheule webpage).
Class Lists are available online via NEIUport on the Faculty tab
in the Faculty Dashboard channel. Instructions on how to use the Faculty
Dashboard can be found in the Faculty Self Service Information channel
by clicking on Using the Faculty Dashboard under the heading of New
Instructors are asked to review their class lists and send any students who are attending the class but do not appear on the class list to the Enrollment Services Center.
It is important to note that students will not be added to a course
unless they officially registered for the course, nor will a student
be dropped from a course unless the student officially withdraws from
First Class Session Attendance
Instructors may reassign a student's seat in a class if
the student does not attend the first class session, and neglects
to inform the instructor in advance of the intended absence. The
student will be responsible for any financial consequence if
the course is not officially dropped by the student before the
appropriate refund deadline. Some departments have very strict
regulations about admitting students, class rosters, and reassignments
for no-shows on the first day of class. Faculty should discuss
those procedures with their chair and department secretaries.
Students are expected to attend all regularly scheduled classes
and examinations. If a student has more than three unexcused
absences (or one per class credit hour), the instructor may
lower the student's grade, require additional work, and/or impose
other sanctions as appropriate.
Students with Disabilities
See Policies and Procedures in the NEIU Student Handbook.
Accommodation of Religious Observances
See page 37 of the Academic Catalog
See Registration and Deadline Dates page under the Schedule of Classes
on the Current Students webpage.
Academic Integrity and Academic Misconduct
Academic misconduct is an offense against the University. Acts
of academic misconduct include but are not limited to:
1. Cheating. Use or attempted use of any unauthorized
assistance in taking an exam, test, quiz, or other assignment.
(Please note: cheating on exams includes all required University,
state, and/or national assessment exams.)
2. Encouraging Academic Dishonesty. Intentionally or
knowingly helping or attempting to persuade and/or influence
another to violate the University's rules, policies, and regulations
governing academic integrity.
3. Fabrication. Deliberate falsification or design of
any material or excerpt in an academic assignment or exercise.
4. Plagiarism. Appropriation or imitation of the
language, ideas, and thoughts of another author and
representation of them as one's original work. This includes (1)
paraphrasing another's ideas or conclusions without
acknowledgement; (2) lifting of entire paragraphs, chapters,
etc. from another's work; and (3) submission as one's own work,
any work prepared by another person or agency.
If the student's observed conduct or apparent behavior is such
as to lead to suspicion of academic misconduct, the faculty member
in whose course the alleged infraction occurred may adjust the grade
downward (including F - failure) for the test, paper, or course, or
other course related activity in question. In such instances, the
faculty member shall notify the student, the Department/Unit Head,
and the Student Rights and Responsibilities Office of the reason for
such action in writing. The student has the right to appeal the grade
(see Grade Appeal Policy).
If the faculty member in whose course the alleged infraction
occurred perceives the alleged act of academic misconduct as
warranting additional or other action (beyond adjusting the
grade downward for the test, paper, or course or other course
related activity in question), she/he shall file a complaint
with the University Examiner to initiate the Student Conduct
Code procedure. NOTE: Should this procedure be used, and should
there be a formal hearing, the Judicial Hearing Officer, Student Rights and Responsibilities Office,
shall notify in writing the appropriate
Chair and Dean in writing of the outcome.
The Family Education Rights and Privacy Act (FERPA) of 1974
protects the privacy of student records. "Education" records are those records which are directly related to a student and
maintained by the institution. The Act provides students the
right to inspect and review education records, the right to
seek to amend those records, and to limit disclosure of information
from the records. Exceptions from that right include: Records
of parents' financial status; medical and psychological records;
and certain documents that carry waivers signed by the student.
Students may also restrict the release of directory information
(e.g., student's name, address, phone number, dates of attendance,
enrollment status, level, major, campus e-mail address, date
and place of birth, etc.). Student records are open to members
of the currently employed University faculty and staff who have
a legitimate need to know their contents. The determination
of a "legitimate need to know" will be made by the person responsible
for the maintenance of the record. Education records will be
released to third parties only by the Vice President for Student
Affairs, the Director of Financial Aid, or the Director of Admissions
and Records. The same principles of confidentiality must be
applied to electronic data as apply to paper documents. For
further information regarding FERPA, please refer to the University
Catalog or contact Dan Weber, Registrar.
see Policies and Procedures in the NEIU Student Handbook.
An emergency may arise that would cause an instructor to miss
class. In such an instance, the department chairperson must
be notified as quickly as possible. If the chairperson is not
available, leave a message with the department secretary. If
neither of them can be reached (e.g., in the case of an early-morning
or weekend class), contact University Police (x 4100). It is important
that someone make arrangements to notify the class of the instructor's
absence or to have another faculty member teach the class.
If illness or injury is expected to cause an extended absence,
please discuss the details with the department chairperson.
Forms for filing sick reports are available from the department
Accessing Your Office after Hours
In the evenings and on weekends, university buildings are usually
locked. If you need to access your office after hours, you will
have to go to University Police (located in the Parking Facility
on the north side of the building), sign in, and show an ID. An
officer will then meet you at the building in which your office
Consult the Department Application of Criteria (DAC) document
of your department.
See Registration and Deadline Dates info in Schedule of Classes
weblink, and the detailed Final Exam Schedule in the Schedule of
Final Grade Submission
Final grades are submitted online via NEIUport. Information
regarding the time period when grades are to be submitted will
be posted on NEIUport on the Faculty tab in the Faculty Self
Service Information channel. Instructions on how to submit grades
online can be found in the Faculty Self Service Information
channel. In addition, several grade submission demonstrations
will be held during the Fall semester. The schedule will be
posted in the Faculty Self Service Information channel.
Instructors who do not submit grades by the deadline must come
to the Records Office to submit their grades in person. In the
absence of a grade, the student's record will reflect an
X, which indicates that the grade was not submitted. Students
will be informed to contact the instructor or department chair
for information regarding their grade.
“I” (incomplete) may be given if a student is absent
from the final examination or fails to complete a special research
or individual study project because of some unavoidable circumstance
such as illness. See page 43 of the
Posting of Grades
Students' privacy rights do not allow you to post their
grades in a public area using their name, social security number,
or part of the SS#. For more information on confidentiality
issues, call Daniel Weber, Registrar at x 4029.
See page 44 of the Academic Catalog.
If you are scheduled to teach graduate courses please consult with
Kimberly Bolanos, Admissions and Records Representative, at x 6002
or K-Bolanos@neiu.edu concerning
special regulations pertaining to policies for graduate courses and
services for graduate students. These policies generally refer to
late admissions to courses, and to the advisement of graduate students. Each
year the Graduate College conducts a meeting with Graduate Advisors
that you are welcome to attend. At this meeting, there is a review
of current practices, services, and policies.
Office of International Programs
International and global issues are important aspects of an
NEIU education. The Office of International Education is able
to provide you with information concerning the inclusion of
an international study opportunity as a part of a spring or
summer course. The Office of International Programs also has
a faculty advisory committee that welcomes your participation.
Please contact the Coordinator of International Programs, Ryan Miller, at ext 4796. The
university has several international partnership agreements
with universities in France, Poland, and Korea. We are pursuing
agreements in Latin America and Africa. For information concerning
international agreements and their implications for research,
please contact Dr. Larry Berlin, Director of International Programs at L-Berlin@neiu.edu.
The Honors Program offers special courses for honors students.
Faculty interested in teaching or participating in an honors
course should contact Kris Over, Coordinator, Honors Program, at x 6044.
Non-Traditional Degree Programs
Non-Traditional Degree Programs include the Bachelor of Arts
in Interdisciplinary Studies [BAIS] Program and University Without
Walls [UWW]. These programs provide adult students with expanded
opportunities for the completion of their degrees. NEIU faculty
members participate with these programs through a range of academic
activities. For further information concerning how you can participate
in these programs, please contact Kim Sanborn, Acting Director of
Non-Traditional Degree Programs, at x 6038 or K-Sanborn@neiu.edu .
Academic Affairs' Resources for Faculty: http://www.neiu.edu/Faculty_Staff/Faculty
College of Arts and Sciences Home Page: http://www.neiu.edu/Academics/College
College of Business and Management Home Page:
College of Education Home Page:
College of Graduate Studies and Research Home Page:
Ronald Williams Library Home Page:
NEIU's Academic Catalog:
Policies and Procedures in Student Survival Kit: http://www.neiu.edu/~saffairs/services/SRR/files/StudentHandbook.pdf
Center for Teaching and Learning's Faculty Resources:
Faculty Self Service Information Channel, Faculty Tab, NEIUport
Unit Head/Chair contacts:
NEIU phone book:
of Arts_Sciences/Faculty Contact Information/Faculty_Contact_Information.html
Prepared by the Center for Teaching and Learning
[Modeled after the University
of North Florida's "Adjunct Faculty Handbook"]