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Travel Funding Guidelines
Student Life Professional Development Committee
Download a Travel Fund Allocation Request Form
The Student Life Professional Development Committee encourages travel for the University’s professional staff that enhances performance and provides opportunity for professional development, gathering educational materials, staff recruitment, and networking. The Committee recognizes the importance of interacting and networking with fellow professionals at workshops and conferences at the local, regional, and national level, and supports off-campus opportunities to further enhance the reputation of Northeastern Illinois University.
Travel funds are available to the Student Life division and are allocated based on professional commitment to the event, how applicable the event is to the applicant’s role, and availability of funds. Supervisors are responsible for developing consistent and fair policies that encourage staff participation throughout their unit while maintaining regard for overall resource allocations and benefits and services for students. The committee will ensure equity and fairness in the distribution of funds and in the number of approved applications per individual. To ensure consistency within Student Life and to promote professional travel for those staff interested, the following policies and practices have been established:
Application Guidelines
• All Travel Fund Allocation Request Forms must be fully completed and reviewed and signed by their supervisor.
• Applicants must be aware that additional expenses incurred by anyone but the traveler must be paid for by the traveler.
• The travel fund allocation may cover some or all of the following expenses: conference fees, hotel, and transportation costs. All other fees must be paid for by the individual.
• All applicants must submit a one-page report to their supervisor and the Professional Development Committee at the conclusion of each trip. This report should include the following:
o Purpose of trip
o Type of meeting(s)
o Professional materials collected and knowledge gained from experience • The Professional Development Committee and supervisor are responsible for maintaining a travel log that outlines staffs’ professional travel and the expenses incurred. This log will be used by the committee to determine future travel fund allocation.
• Funds awarded will be consistent with the award levels of the faculty travel grant.
Steps to Request Funds for Travel
• Complete and submit the Travel Fund Allocation Request Form and associated documents according to the submission timeline below.
• All documents with needed signatures must be submitted to the Office of Student Life, C 324. Be sure to make copies of your documents prior to submission for your records.
• The Professional Development Committee will act as the review committee for each request and submit recommendations to the Vice President for Student Life.
• All approved requisitions will have an approval form attached to the returned request. All applicable funds will be released to the conference or event organizers (i.e., registration).
Travel Fund Allocation Request Submission Timelines
Schedule for FY10 (Dec. 15, 2009 – June 30, 2010)
| Trip Dates: |
Request Submission Deadline: |
| January 2010 |
Immediately |
| February – June, 2010 |
December 15, 2009 @ 10am |
Schedule for FY11 (July, 2010 – June, 2011)
| Trip Dates: |
Request Submission Deadline: |
| July – September, 2010 |
Week of March 15, 2010 |
| October – December, 2010 |
Week of June 15, 2010 |
| January – March, 2011 |
Week of September 15, 2010 |
| April – June, 2011 |
Week of December 15, 2010 |
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